Operations Specialist - Pharma (API Distribution)

Suanfarma Inc is looking for a new member of the Operations team.

Mission:

Global management and follow-up of purchase and sales order operations. Logistics management of imports and distribution to domestic and international customers (where appropriate), seeking the optimization of transportation costs for each of the operations. Management of sea, air and/or land transport operations according to the INCOTERM in which each operation is closed. In which each operation is closed, as well as the document management corresponding to each purchase and sales order, follow-up of shipments, coordination of loads with warehouses and registration and matching of purchase invoices to suppliers, commissions and transport invoices. Resolution of incidents that may arise during the operation. To do this, you will work closely with different areas of the company, mainly with Commercial, Quality, Warehouse and Finance, to ensure the proper management of operations in a timely manner. Planning and adherence of the operations portfolio.

Responsibilities:

Ensure that the products served to the customer meet the customer's requirements (documentation and others) of the ongoing projects (approved offer).

Planning and fulfillment of the transaction backlog, as well as classification and risk management of sales orders.

Updating and maintaining this information, as well as reasons for non-compliance.

Ensuring compliance with the requirements necessary to deliver sales orders on the date agreed with the customer.

Preparation of sales documents to the customer: invoice, packing list, Certificate of Origin if applicable, among others.

Documentary management of each purchase/sale operation according to the established payment methods: documentary remittance, letter of credit, etc.

Negotiation of purchase and sale transportation prices with the different customs agents and brokers according to the agreed INCOTERMS in order to optimize cost and service Coordination of direct shipments to customers and warehouse receptions.

Coordination of shipments and receptions with the different warehouses with which the company operates.

Sending picking for preparation of orders to the warehouses. Authorize the shipment of goods by the supplier once the requested requirements have been met. Keeping the customer and the Area Manager informed about the status and foreseeable evolution of sales orders.

Continuously monitor and update the sales order backlog in the system.

Ensure compliance with the date, quantity and quality commitments made by the supplier.

Planning, control and follow-up of purchase orders to suppliers and shipments to customers.

Sending the purchase order to the supplier Digital and physical archiving of the corresponding documentation.

Approval of invoices in the Supplier Portal.

Control, tracking, review and provisioning and matching of purchase and sales freight charges and duties in ERP

Review, approval and matching of purchase invoices to supplier according to the corresponding due date as per INCOTERMS and shipment.

Registration of purchase orders in transit when the conditions established by internal procedure are met Entry in triangular warehouse in the ERP of the stock of purchase orders under these conditions

Management of claims and claims from customers, suppliers and carriers. Insurance claim if applicable. Withdrawal of product and management of returns if applicable.

Registration and maintenance of claims in the system

Creation in the ERP of credit notes/return orders of purchase/sale when applicable. Control, tracking, provisioning and recording of commissions Management and invoicing of intercompany transactions.

Ensure the application of available stock to sales orders in priority over purchases. Management of import customs documentation

Act as a communication link between manufacturer and customer for the administrative management of regulatory documentation.

Registration and maintenance of the supplier database in the ERP system.

Requirements:

At least 3 years of experience in similar positions.

Handling of management systems (ERP).

Location: Fair Lawn, New Jersey