Executive Assistant

A global investment firm in NYC is seeking an experienced Administrative professional to join their growing team as an Executive Assistant to support multiple Senior Executives and their teams.

About the Opportunity:

Schedule: Monday to Friday

Hours: 8:30am to 5:30pm or 9am to 6pm

Responsibilities:

Substantial calendar management in Outlook

Creating and modifying PowerPoint presentations (i.e., Marketing Materials, etc.), including the incorporation and formatting of charts, graphs, and images

Accurately creating, formatting, and maintaining detailed Excel reports and Word documents utilizing advanced technical skills

Creating complex domestic and international travel itineraries and meetings; maintaining a travel profile for each executive with updated travel documents

Balancing conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines

Proactively bringing together appropriate people and resources to support the Executives in addressing issues

Managing email filing and document preparation for internal and external meetings

Handling clerical duties, including mailing, copying, binding, submitting, and processing invoices

Performing other duties, as needed

Qualifications:

5+ years of experience providing Administrative Support at the Executive-level

Bachelor's Degree

Microsoft Office proficient (Excel, Outlook, PowerPoint, Word, etc.)

Working knowledge of Concur and/or Expense Management tools

Exceptional phone etiquette

Great interpersonal skills

Excellent communication skills (written and verbal)

Strong attention to detail

Highly organized

Able to multitask efficiently and effectively