Logistics Manager

Attention Applicants: To ensure your application is considered, please read this job announcement in its entirety. It contains essential information about the role, our organization, and specific instructions on how to apply. Failure to follow these instructions may result in your application being disregarded. We value attention to detail and adherence to our application process, so please carefully review all sections and submit all necessary documents with your electronic application. Your thorough understanding and compliance with these guidelines are key to advancing in our selection process.

Why Come Work for Clackamas Fire

Join the forefront of emergency response with Clackamas Fire, one of Oregon's largest and most dynamic fire protection districts. We are at the heart of community safety, proudly serving nearly 250,000 residents across a diverse 303-square-mile area.

Our expansive service area is a tapestry of vibrant communities, including Gladstone, Happy Valley, Johnson City, Milwaukie, Oregon City, and Sandy, along with numerous thriving unincorporated areas. This diversity not only enriches our work but also challenges and hones our skills in unique ways, making us adaptable and proficient in a wide range of emergency scenarios.

Our team includes dedicated individuals that serve across a variety of disciplines, providing high-quality internal and external customer service. Our firefighters expertly handle tens of thousands of incidents annually from 24 strategically located fire stations. The fire marshal's office, public education, and wildland personnel protect our communities through community risk reduction activities. Our support and administrative personnel are the backbone of our mission, using their technical expertise and skills to keep our systems, infrastructure, equipment, and people functioning efficiently and enable our firefighters to perform at their best.

At Clackamas Fire, our commitment goes beyond the call of duty:

We are a family of professionals, united by our purpose, "Sworn to Serve, Dedicated to Save," driving us to excel in saving lives and protecting property.

Innovation, accountability, and teamwork are not just concepts but the pillars of our operational excellence, ensuring we remain at the cutting edge of fire and emergency services.

Our values are embodied in "TEAMS": Trust, Empowerment, Accountability, Mindset, and Service. These values are the compass guiding our actions, fostering a culture where open communication, critical thinking, and exceptional service are the norms.

We are deeply invested in the personal and professional growth of our team, understanding that their well-being directly translates to the quality of service we provide to our community.

Our relentless pursuit of excellence in all aspects of our work is driven by a singular goal: to earn and maintain the unwavering trust of the communities we serve, ensuring their safety and resilience.

By choosing a career with Clackamas Fire, you're not just joining a team; you're becoming part of a family dedicated to making a significant impact in the lives of others and the safety of our community.

Job Opening Description

This position will remain open until filled with the first review taking place the week of June 2, 2025.

General Statement of Duties

The role of the Logistics Manager is to develop, plan, and coordinate the day-to-day operations of the Logistics Department within the Support Services Division to ensure supplies, materials, and equipment meet the operational requirements of the Fire District. Responsible for purchasing, inventory tracking and control, warehousing, and delivery of Fire District supplies and materials. The Logistics Manager ensures the Fire District has the necessary supplies and contracts in place to respond to major incidents and disasters and has the ability to serve as general staff within the Incident Command System during major incidents.

Supervision Received

Works under the general supervision of the Support Services Officer or designee who assigns duties and reviews work for effectiveness and conformance to District policy and strategic goals. The supervisor provides little, if any, assistance with recurring assignments.

Supervision Exercised

Provides direction for several Logistics personnel including program specialists and administrative personnel. Responsible to exercise independent judgment in carrying out policies and programs related to the Logistics staff, including evaluations and corrective action.

Salary

This position has a nine-step pay scale beginning at $93,304 and ending at $ 137,852.

Duties and Responsibilities

Primary Duties

The statements contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skills typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload.

Ensure that the Fire District has adequate supply and equipment inventory on hand to meet its daily emergency response mission. Ensure that the Fire District has adequate inventory, contracts, and contingency plans in place to maintain supplies and logistics support throughout major incidents and disasters.

Plans, directs, and monitors the day-to-day operations of Logistics. Organizes and assigns workload to Logistics staff.

Prioritizes customer service and ensures coordination and cooperation with other District, departments or divisions.

Develops expectations and goals for Logistics. Shares progress against goals, objectives, and expectations with staff and District leadership.

Ensures personnel issues are handled in a timely professional manner. Develops clear expectations and provides timely feedback for subordinates. Mentors and guides subordinate staff to ensure strong succession planning for the district.

Responds to and provides logistical support for emergencies within the Incident Command System.

Ensures that Logistics is managed with effective business practices including accurate asset management, tracking of service requests, and internal business rules and documentation.

Functions and develops solutions in a strict fiscal environment. Ensures the Logistics budget is developed in compliance with identified guidelines and is managed effectively within allocated funds.

Assists the Chief Financial Officer and Finance Manager to ensure that a system of financial controls is in place and that purchases are in compliance with CFD Purchasing Policy.

Supervises fulfillment of requests from district facilities for materials and supplies. Oversees the district’s interdepartmental mail and supply delivery system.

Maintains a system for the inventory and control of supplies and materials at multiple warehouse locations, including cycle counts and an annual fiscal year-end inventory.

Develops, manages, and modifies a District replacement plan for major Logistics assets including turnouts.

Coordinates cost-effective methods to purchase quality supplies for district use, including EMS and fire-related equipment. Includes meeting with vendors and learning about new products and offerings.

Oversees the materials management (tracking, repair, and distribution) of firefighting equipment including turnouts, thermal imaging cameras, portable generators, small tools, etc.

Seeks creative solutions for improving procedures and cost controls by researching more efficient purchasing, warehousing, and distribution methods.Secondary Duties

Must be prepared to report/remain at work during major emergencies, disasters, and some large emergency exercises with little or no notice. Must be able to meet this requirement without substantial delay by taking appropriate steps for individual and family preparedness.

May serve on technical advisory committees and work groups, both internal and external to the district.

Other associated duties as assigned.Desired Competencies

Customer Focus

Ethics and Values

Planning

Decision Quality

Managing and Measuring Work

Priority Setting

Problem Solving

Integrity and Trust

Conflict Management

Timely Decision Making

Motivating Others

Organizing

Qualifications

Minimum

At least two years of management/supervisory experience or five years of experience in purchasing, warehousing, and delivery services

At least three years of experience in procurement and contracting

Experience with Enterprise Resource Planning software, such as Oracle, SAP, or Munis

High school diploma, GED, college degree

Valid driver’s license and acceptable driving recordPreferred

Experience in the fire service, with an understanding of equipment and supply needs

Experience in public sector procurement and contracting, including familiarity with cooperative purchasing agreements through state and federal sources

Qualified as an NWCG Logistics Section Chief 3 or higher

Bachelor’s degree in a relevant field such as Business Administration, Business Management, or Logistics Management

Experience designing and maintaining inventory control systems and asset management planJob Conditions

This position requires frequent sitting at a desk and the use of a computer monitor for long periods. Also working in an environment where there may be regular exposure to fumes, building temperature fluctuations, dust, noise, chemicals, odors, and outside weather. Other working conditions may include frequent interruptions, working alone, and evening and weekend work.

Supplemental Information

Questions regarding this position can be directed to:

Program Specialist Nannette Howland

Clackamas Fire District

Telephone: (Email is preferred)

(Please add the job title to the subject line)

How to Apply

To apply for this position, click on “Apply” button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.

Application Checklist

1. Completed electronic application including supplemental questions

2. Resume (UPLOAD). Please clearly address your years of experience and the programs you have experience with as it relates to the position.

3. Cover Letter (UPLOAD). Should include why you want to work at Clackamas Fire and a description of your experience/service relating to the position.

4. High School, GED, or College Degree/Transcript (UPLOAD).

5. Certification & Documentation (UPLOAD). Please include any certifications you may have as it relates to the position or indicated on the supplemental questions.

6. Veteran Documentation (UPLOAD). To receive veteran preference points you must attach appropriate documentation (DD214).

After you Apply

You will get an email stating your application has been submitted. Log in to your government jobs account before the job announcement closes to see if you have any pending tasks or notifications, and make sure to complete these tasks before the job announcement closes. These can be found under the “My Applications” section.

Be sure to check both your email and government jobs account for updates regarding this recruitment.

Evaluation Components

Minimum Qualification Review

The Fire District will invite the top 10 scored candidates who meet the minimum qualification to a panel interview. In accordance with OAR, the Fire District will also interview each veteran who submits a completed application meeting the minimum qualification.

Panel Interview (In-Person) – June 11, 2025

Chief’s Interviews (In-Person) – June 18, 2025

The Fire District will invite the top candidates to a Chief’s interview.

Tentative Recruitment Timeline

May 15, 2025 – Announcement Posting

Week of June 2, 2025 - First Application Review

Week of June 2, 2025 – Notifications sent to top candidates

June 11, 2025 – Pane Interviews (In-Person)

June 18, 2025 - Chief’s Interview (In-Person)

Week of June 23, 2025 – Conditional Job Offer

June 23, 2025 – July 2, 2025 – Post Clearance

July 7, 2025 or July 14, 2025– Tentative Start Date

Post Clearance & Special Requirements

Clackamas Fire District will conduct criminal background checks on final candidates. All applicants are subject to additional pre-employment checks such as driver’s license, drug screening, employment history verification, reference checks, and education verification, as required for the position.

Post Clearance Requirements

Successfully pass driving & background check clearance

Successfully complete a pre-employment drug test

Successfully complete a DOT physical

Additional Information

This is an in-person with a 5/8 schedule from Monday to Friday. The standard working hours are from 8 am to 4 pm. Hybrid work or work from home arrangements are not available for this position.

Veteran's Points

Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference, veterans must attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veteran Employment. Veterans may also call the Oregon Department of Veterans Affairs at .

Additional information:

Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to attach your DD214 or Disability letter from the VA.

Clackamas Fire does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Clackamas Fire District will review these documents to confirm that you are authorized to work in the United States.

If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation, please contact the Clackamas Fire Human Resources Division by calling .

Clackamas Fire is an equal opportunity employer committed to work force diversity, fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income.

Clackamas Fire is a drug free workplace.