Management Analyst - Procurement

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Referral Bonus

Tuition Assistance Program

Description

The City of Richmond, Department of Fire and Emergency Services is seeking to fill one Management Analyst, Procurement position with the individuals having the following characteristics and skills: highly motivated; enjoys working in a people-centered team environment focused on customer service, professional development, and use of widely recognized best practices in public procurement; demonstrated effective oral/written communication skills; excellent analytical and problem-solving skills.

The Procurement Analyst supports the Fire Department by managing the acquisition of goods, services, and equipment in compliance with local, state, and federal procurement policies. This role ensures timely purchasing of critical fire and emergency response materials, maintains vendor relationships, supports contract management, and provides strategic purchasing insights to enhance operational efficiency.

Duties include but are not limited to

Manages all procurement activities for the Fire Department, encompassing sourcing, bidding processes, contract development, and vendor negotiations.

Develops, reviews, and modifies Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs), as well as change orders and contract renewals, ensuring completeness and compliance with procurement regulations.

Serves as the Department's representative on all procurement matters, overseeing and managing all departmental requests submitted to the City of Richmond Procurement.

Tracks and manages the departmental budget, cost-saving initiatives, and vendor performance (including delivery timelines and quality control) with meticulous accuracy.

Provides critical support for emergency procurement needs related to fire, rescue, and public safety operations.

Collaborates closely with Fire Administration, Logistics, and Finance teams to forecast and anticipate purchasing needs.

Prepares, writes, and updates various departmental procurement documents, ensuring accuracy, completeness, and compliance in all documentation.

Analyzes historical purchasing data to identify and recommend opportunities for process improvement and cost savings.

Provides expert consultation and performs comprehensive procurement functions, including the efficient processing of departmental requisition requests for approval.

Ensures all procurement activities strictly adhere to applicable policies, procedures, and legal requirements.

Identifies and implements strategic sourcing opportunities to achieve significant reductions in overall departmental costs.

Collaborates with Department management to strategically determine the optimal timing and most cost-effective methods for acquiring necessary goods and services.

Responds promptly and effectively to internal and external inquiries and resolves procurement-related issues.

Performs additional locally assigned duties, including collaboration with Minority Business Program staff, analysis and processing of cooperative agreements, and management of expenditures.

Actively participates in professional development activities and functions to enhance procurement expertise.

This position is considered an Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather.

Qualifications, Special Certifications and Licenses

QUALIFICATIONS, SPECIAL CERTIFICATIONS AND LICENSES:

Considerable knowledge in purchasing and procurement practices and processes, invitations for bids (IFBs), and negotiated procurement; contracts; computer programs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Microsoft Project, Oracle, SharePoint, Electronic Procurement programs, automated financial systems, Virginia and Richmond procurement codes and related government acquisition regulations and statutes, mathematics, finance, contracts, purchasing, budgeting, and contract management. Efficient skills in business writing, negotiating (pricing, terms, and contract conditions), maintaining professional relationships, collaborating with others, and proofreading documents. Demonstrated abilities in attention to detail, multi-tasking, oral and written communication, analyzing guides in terms of acquisition requirements and contractor capabilities, effectively interacting with, coordinating, and resolve problems with personnel from varied backgrounds and organizations.

MINIMUM TRAINING AND EXPERIENCE:

Bachelor's degree in accounting, business administration, finance, or directly related field;

Two years of professional procurement experience involving the purchase of goods and services;

An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

PREFERRED QUALIFICATIONS:

Professional certification in CPPB or CPM;

Commitment to providing best-in-class customer service through ethics, collaboration, innovation, and professional growth;

Excellent communication (oral and written), analytical, problem-solving, and customer service skills;

Ability to transition easily between collaborative and individual work styles;

Professional experience in local government setting preferred, but not required.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

VCA or VCO certified or the ability to obtain certification within 12 months of start date.

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS:

Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond. Working conditions include exposure to hazardous materials such as chemicals, blood, and other bodily fluids, etc.; frequent exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as dusts, pollens, fumes, noxious odors, dusts, gases, and poor ventilation. Conditions include extreme heights; extreme noise levels; extreme heat and cold temperatures; wet and humid conditions; inadequate lighting; bright/dim lighting; workspace restricting movement; traffic; and moving machinery. Conditions include environmental hazards such as dangerous animals/wildlife, disease/pathogens, explosives, disruptive people, imminent danger, violence, and a threatening environment. These conditions that may lead to injury or health hazards even though precautions have been taken.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification require the ability to regularly climb, balance, stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, finger, grasp, feel, talk, hear, see, and perform repetitive motions. This job requires normal visual acuity and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception. In terms of the physical strength to perform the essential duties, this classification is considered to be light work, exerting up to 25 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at .

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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