Office Manager

Job Type

Full-time

Description

Position Overview

We are seeking an organized and proactive Office Manager to join our corporate office at FiberLight. The Office Manager will play a key role in maintaining smooth office operations, oversee event management, assist with employee onboarding, and coordinate the company fleet. The ideal candidate will demonstrate exceptional organizational and time management abilities, with a proactive and positive mindset to maintain company culture.

Key Responsibilities

Facilities Operations & Administrative Support

Oversee the day-to-day office operations, ensuring a well-organized, functional, and professional environment

Manage office supplies inventory, ordering new stock as necessary and ensuring cost-effective purchasing

Serve as the main point of contact for office inquiries, mail, handling communication with vendors, employees, and visitors

Coordinate office maintenance, ensuring cleanliness, safety, and efficiency in all areas of the office space

Assist in the preparation and organization of internal meetings, presentations, and office communications

Handle confidential information and documentation with discretion and integrity Event Management

Assist in planning, coordinating, and executing company events and meetings

Liaise with internal teams and external vendors to ensure smooth event logistics, including venue selection, catering, and event materials

Manage budgets for events, submit expenses and ensure adherence to the allocated budget

Ensure all events are compliant with company policies, branding guidelines, and health & safety standards Fleet Coordination

Coordination of company fleet, by monitoring and maintaining internal records of fleet drivers, ensuring that vehicles are tracked and utilized efficiently

Assist in employee vehicle assignments during onboarding, ensuring all transportation requests are met in a timely and organized manner

Maintain accurate records of all fleet-related documentation, including insurance, vehicle registration, and maintenance schedules Qualifications

Bachelor's degree in Business Administration, Office Management, or a related field (preferred)

Minimum of 3-5 years of experience in office management, with a focus on event coordination

Strong project management skills with the ability to handle multiple tasks and meet deadlines

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software

Experience in managing vendor relationships and coordinating with external partners

Detail-oriented with excellent problem-solving abilities

Ability to work independently and as part of a team in a fast-paced environment

Ability to be onsite Monday-Friday during business hours Preferred Skills

Experience in the fiber optics industry or a technical environment is a plus.

Strong interpersonal skills and the ability to work with individuals at all levels of the organization