Executive and Family Affairs Manager

Job summary:

The Executive and Family Affairs Manager bridges business operations and private family matters, ensuring smooth coordination, confidentiality, and efficiency across a variety of responsibilities. This is a trusted, detail-oriented role suited for someone with a high level of discretion, emotional intelligence, and organizational skill.

Specific Duties and Responsibilities:

Executive Support

Provide high-level administrative support to executives, including scheduling, calendar management, travel coordination, meeting support and correspondence.

Prepare reports, presentations, and materials for executive meetings.

Assist in managing internal communications and liaising with department heads or external partners as needed.

Coordinate logistics for executive meetings, off sites, and events.

Family Affairs

Manage personal schedules, travel, and appointments for family members as requested.

Oversee household or estate administrative tasks (e.g., staffing coordination, vendor management, event planning).

Support shareholder relations, management, and events.

Serve as a liaison between the family and professional service providers (legal, financial, medical, etc.).

Support family-related projects, philanthropy, or initiatives as needed.

Operational & Project Support

Assist with family office operations, including document organization, record-keeping, and expense tracking.

Handle sensitive and confidential information with the utmost integrity.

Coordinate personal and professional events, from private dinners, business gatherings to customer contact events.

Ensure alignment between family goals and business priorities, supporting a unified operational flow.

Soft Skills:

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

Proactive, flexible, and resourceful with a problem-solving mindset

High level of discretion and professionalism in handling confidential matters

Core Values:

Deliver Service

Be Positive

Embrace Family

Be a Team Player

Show Integrity

Have Grit

Job Type: Full-time / Salaried

Pay: $60,000-90,000

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Benefits:

401(k) with company match

Dental insurance

Health insurance

Vision insurance

Health Savings Account (HSA)

Voluntary Life Insurance

Employee Assistance Program

Wellness Program

Paid holidays

Paid time off