Proposal Coordinator

Job Description

Final compensation will be based on a combination of:

· Relevant work experience

· Education

· Project size

· Project location

· Required working hours

· Candidate subject matter expertise and/or specialty

· Ability to be approved by agencies/owners as required

· *Final salary determination is negotiable*

I. PURPOSE OF THE POSITION

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This "family of companies" culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.

The Proposal Coordinator will assist the Business Development/Marketing department with its Design-Build pursuits and marketing efforts. The Proposal Coordinator must be organized and be able to manage multiple responsibilities while meeting strict deadlines. The Proposal Coordinator will be working with various departments and teams. The Proposal Coordinator will be involved throughout the proposal lifecycle, assist with marketing needs, and provide support for business development.

II. EDUCATION/CERTIFICATIONS

Bachelor's degree in related field (e.g., marketing, business, communications, graphic design)

2-3 years of relevant experience (e.g., proposal or marketing experience in A/E/C or other industry)

III. KEY RESPONSIBILITIES

Review RFIs/RFQs/RFPs for proposal production/documentation guidelines and work with the Proposal Team to develop production schedules, PMP and proposal work plan

Prepare and review drafts/templates

Provide administrative support to the Business Development/Marketing department, such as scheduling meetings and tracking the completion of proposal assignments

Attend proposal status meetings and coordinate forms internally and with subcontractors/subconsultants as needed

Collect, track and update database with information for project pursuits

Draft, review and edit personnel resumes (InDesign)

Draft, review and edit project sheets (InDesign)

Coordinate and save updated proposal content to support proposal efforts

Record action items during proposal color reviews and weekly check-in meetings

Assist with fatal flaw review and final proposal production (binders, tabs, covers)

Assist with content/graphic editing in InDesign for RFP and style/branding guide compliance

Assist with development of marketing collateral and presentations

Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style

Provide input on layout, design and document feel to ensure a quality marketing product

Support the Marketing Team with content creation and asset management

Occasional long hours required

IV. QUALIFICATIONS OF THE POSITION

Strong administration, coordination, and organizational skills

High level of attention to detail

Ability to meet deadlines

Proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook)

Proficiency in Adobe suite preferred

Basic understanding of A/E/C industry terminology preferred

Basic understanding of the organization preferred

Salary Range:

$65,000—$90,000 USD

Full-time