Lease Admin Analyst

Job Description

Job Summary:

We are seeking a detail-oriented Lease Administration Specialist to support a regional portfolio of approximately 400 records. The successful candidate will manage lease-related financial transactions, maintain accurate records, and serve as a liaison between landlords and tenants. A background in lease administration, accounts payable/receivable, and basic accounting is essential.

WKey Responsibilities:

Manage a portfolio of ~400 lease records

Process rent payments and supplemental/expedited payment profiles

Review and reconcile variance and aging reports

Address and resolve open queries

Track operating expenses in coordination with the Financial Analyst team

Monitor and log wire transfers and security deposits

Maintain detailed notes and documentation

Serve as the main point of contact for landlord/tenant relationship issues

Utilize lease management software to update and maintain accurate records

Prepare lease abstracts and financial reports

Conduct annual operating expense reconciliations

Support audit tracking based on lease requirements

Generate and distribute standard and ad hoc reports

Assist in financial analysis related to AR/AP, rent rolls, and budgets

Qualifications:

Required:

2–3 years of experience in lease administration, property management, or accounting

High School Diploma or GED

Proficiency in Microsoft Office Suite

Understanding of AP/AR processes and basic accounting principles

Excellent communication skills and strong attention to detail

Ability to analyze and solve problems in standard work situations

Preferred:

Experience with lease management systems (e.g., Co-Star, Salesforce)

Advanced Excel and reporting skills

Bachelor’s degree in Accounting, Finance, or Real Estate

•Top Skills:

Must-Have:

Lease administration experience

Knowledge of AP/AR

Strong organizational and time management skills

Detail-oriented with the ability to work under pressure

Nice-to-Have:

Advanced Excel and data reporting experience

Strong analytical skills and financial acumen