Receptionist

Job Description

We are looking for a detail-oriented Receptionist to join our team on a contract basis in Irvine, California. The ideal candidate will play a key role in managing front desk operations, ensuring seamless communication, and providing excellent customer service. This position requires a proactive individual with strong organizational and interpersonal skills.

Responsibilities:

• Greet and assist visitors in a courteous and attentive manner.

• Answer and manage multi-line phone systems, directing calls to appropriate staff members.

• Schedule appointments and maintain accurate calendars.

• Handle email correspondence promptly and effectively.

• Perform data entry tasks with precision and attention to detail.

• Organize and maintain files to ensure easy accessibility.

• Utilize Microsoft Word, Excel, and Outlook to complete daily tasks efficiently.

• Provide exceptional customer service by addressing inquiries and resolving issues.

• Collaborate with team members to support administrative needs.• Proven experience answering multi-line phone systems.

• Strong customer service skills with a focus on professionalism.

• Proficiency in data entry and managing email correspondence.

• Excellent interpersonal skills for building positive relationships.

• Familiarity with Microsoft Excel, Outlook, and Word.

• Ability to organize files and maintain accurate records.

• Skilled in scheduling appointments and managing calendars.

• Detail-oriented with strong organizational capabilities.