Property Admin / Administrative Assistant

Job Description

Property Admin / Administrative Assistant (4-6 weeks contract)

The Property Administrator will support the day-to-day operations of a commercial real estate portfolio, with a strong emphasis on accounts payable functions. This role requires attention to detail, excellent organizational skills, and the ability to work collaboratively with property managers, vendors, and internal finance teams. This position is in Downtown Dayton and will last for approximately 4-6 weeks. The pay will be $21/hr. Parking is paid for.

Responsibilities:

Manage and process accounts payable invoices, ensuring accuracy and timely payment

Reconcile vendor statements and resolve discrepancies

Maintain vendor records and ensure compliance with company policies

Assist with monthly financial reporting and budget tracking

Support lease administration, including tracking critical dates and tenant correspondence

Coordinate maintenance requests and vendor services for properties

Maintain property files, contracts, and insurance certificates

Assist with tenant onboarding and move-out processes

Prepare and distribute tenant communications and notices

Provide administrative support to property managers and accounting teams

Qualifications:

High school diploma or equivalent; associate or bachelor’s degree preferred

Experience in commercial property management or accounts payable

Proficiency in Microsoft Office Suite and property management/accounting software (e.g., Yardi, MRI)

Strong communication and problem-solving skills

Ability to manage multiple priorities and meet deadlines

Pay Details: $21.00 per hour

Search managed by: Christopher Riley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Full-time