School Operations Manager

Job DescriptionSalary: $80 - $90K

School Operations Manager

Reports to: Principal with connections to the Coordinator of Operations

Location:School site

Deadline To Apply: May 19th, 2025 by 4:30pm

Organizational Overview

At Grow Public Schools (GPS), our mission is fueled by a need for educational equity and a belief in the transformative power of academic excellence and wellness. We believe education and wellness are fundamental pillars for success and their harmonious integration paves the way for brilliant and vibrant futures. Founded by the Grimm Family Education Foundation in August 2011, Grow Public Schools is committed to underserved communities in, and building a brighter future for, Kern County, California.

Grow Public Schools operates Grow Academy Arvin, and Grow Academy Shafter, both TK-8 schools, serving over 1,600 students with a plan to open two additional schools to serve a total of 3,200 students.

Job Overview and Summary

The job of the School Operations Manager is to lead the day-to-day operations of the school. This includes overseeing the school compliance, enrollment, safety plans, facilities and managing the operations team.

Essential Responsibilities

School Operations Leadership

Lead non-instructional functions of a school, including front office school operations.

Content expert for school operations responsible for successfully executing systems, processes and policies for health, safety, and nutrition

Ensure state and federal compliance requirements are completed on time.

With Principal, create and implement efficient systems for arrival and dismissal and all traffic flows

Create and oversee safety evacuation procedures and lead regular drills

Serve as a member of the school leadership team.

Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the network's campuses.

Team Leader

Supervise team of Office Clerk, Business Clerk, Attendance & Enrollment Clerk and Nurse. In partnership with them, ensure school is fully enrolled and that the front office is welcoming and responding to reception duties such as answering phones, doors and mail correspondence.

Coordinate with the Executive Chef on meal preparation and service.

Regularly inspect facilities and coordinate with the Facilities Manager to ensure school building is well maintained, safe and operational and coordinate necessary repairs.

Set both performance and development goals for the school operations team.

School Operations Management

Provide logistical support for school events and activities, including assisting with the planning, organization, and execution of various activities and gatherings. As well as tasks such as securing event venues, coordinating equipment and supplies, managing event schedules, and overseeing setup and cleanup.

Order, manage, and maintain an inventory of school supplies with the Business Clerk

Prepare purchase orders, and make purchases

Manage schools budget and review expenses

Coordinate school mailings

Oversee systems to file all important school documents. Collect and enter student attendance and make follow-up calls with families (SART)

Contact parents and emergency assistance agencies in the case of serious illness or injury

Lead and mediate parent meetings to resolve concerns

Complete other responsibilities as assigned

Knowledge, Skills & Abilities

Strong belief in our mission that all students can learn and achieve at high levels;

Desire and ability to create a positive student and adult culture at a school;

Customer service ; supportive attitude toward teachers, staff, scholars and families;

Excellent written and verbal communication skills;

Reflective and open to feedback and development;

Maintain outstanding attention to detail and willingness to get the job done

Ability to build relationships with school administration, school operation teams, and other key stakeholders with a focus on collaboration

Strong analytical, critical thinking, and creative problem-solving skills

Qualifications & Experience

Bachelors degree

At least 2 years working in an office environment

Prior experience working in a school setting and with students is

Bilingual English/Spanish

Criminal clearance, including fingerprints and TB Test

Current or obtain CPR and 1st Aid Certificate within 60 days of employment

Proficient in Google Drive, Microsoft Word, Excel, and informational databases

Managerial experience required

Deadline To Apply: May 19th, 2025 by 4:30pm