Associate Procurement Director

Salary: $50,633.00 - $80,000.00 Annually

Location : Wake County, NC

Job Type: Permanent Full-Time

Job Number:

Department: Community College System

Division: Finance and Operations

Opening Date: 05/19/2025

Closing Date: 6/2/2025 5:00 PM Eastern

Job Class Title: Contract Specialist I

Position Number: 65004544

Salary Grade: NC14

Description of Work

The North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens. To learn more about the NC Community College System Office and the Great 58 visit our website About Us NC Community Colleges.

This position serves as the Associate Director for Procurement Services and contract specialist for the System Office in the Business & Finance Division. This position will provide guidance and assistance to System Office staff in the development and management of contracts, including Scope of Work (SOW) for both IT and non-IT Service Contracts, Service Agreements (SA), Personal Service Agreements (PSA) and Memorandums of Understanding (MOU). This position will assist Business Owners in the development, review, and preparation of an RFI, IFB, RFP, and RFQ solicitation documents to meet the contract needs of the Community College System Office and Community Colleges. Some key duties are as follows:

Facilitate all contract management functions with internal and external departments including outside vendors.

Communicate and manage the contract policy and process required for seeking contract approval required through the Division of Purchase and Contract (P&C) or the Department of Information Technology (DIT) Procurement Offices, conduct negotiations as required for a range of solicitations and agreements, and work with Legal Counsel in the review of all required documents.

Obtain all required internal and external approvals, including signatures, and verify that contractors are registered vendors in E-Procurement.

Responsible for the issuance of purchase orders using the E-Procurement system, and the review, analysis, tracking and reporting of contract data.

Update, organize, and manage a contract database for tracking the status.

May participate in monthly Finance Agenda Review meetings for contracts that require State Board approval as well as prepare reports for all executed contracts less than $250,000.

Assist in the review of System Office policies, procedures, and templates to ensure agency compliance with state laws, rules, and internal operating policies.

Develop and maintain training materials, facilitate training sessions for System Office staff and implement innovative ways to streamline processes. Other duties include, but are not limited to, facilitating, and presenting sessions pertinent to purchasing and/or fixed assets at meetings and conferences.

Overnight travel may be necessary in the performance of these duties.

The recruitment salary is up to $80,000.

This is a full-time position (40 hours per week) with

Knowledge, Skills and Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

Strong working knowledge and demonstrated experience in procurement procedures to provide expertise and support to the agency staff in the preparation and processing of effective Service Agreements (SA), Personal Service Agreements (PSA).

Strong working knowledge in developing Scope of Work (SOW) for both IT and non-IT Service Contracts, to include development of an RFI, IFB, RFP, and RFQ solicitation documents.

Working knowledge of an online procurement system and the ability to issue purchase orders and generate reports.

Must have an understanding of information systems, computer networks and databases, and proficiency with Microsoft Office Products. Management Preferences:

Current IT contracting experience within a NC State Government agency that includes the development of specifications; a working knowledge of the P&C and DIT approval process; experience with contract monitoring and tracking

Ability to research, analyze and resolve inquiries by reviewing applicable General Statutes, Administrative Code, and other relevant procurement manuals.

Ability to communicate effectively both verbally and in writing the procurement process, associated laws, policies, and procedures. Minimum Education and Experience Requirements

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience.

Necessary Special Requirements: Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Supplemental and Contact Information

All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include:

The best-funded pension plan/retirement system in the nation according to Moody's Investor's Service

Twelve (12) holidays/year

Fourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-year

Twelve (12) sick days/year which is cumulative indefinitely

Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)

401K, 457, and 403(b) plans

Learn more about employee perks/benefits:

The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.

Individuals interested in applying for this position must complete the online process at Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.

For further information, please contact:

Paul Makowski, Agency HR Consultant

North Carolina Community College System

Human Resources Caswell Building

5001 Mail Service Center Raleigh, NC 27699-5001

Phone: Fax:

Email:

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand that the max recruitment range of this position is $80,000. Your salary will be calculated based on the total months of related education and experience you have.

Yes, I understand

02

Which of the following best describes the total number of years' experience you have in the area of procurement, contracting and contract administration with a NC State Government agency?

1 - 3 years

3 - 6 years

6 - 9 years

9 years or more

None

03

Which of the following best describes the total number of years' experience you have with IT contracts processes?

1 - 3 years

3 - 6 years

6 - 9 years

9 years or more

None

04

Which of the following best describes the total number of years' experience you have in writing, developing and processing RFIs, IFBs, RFPs, and RFQs and/or other solicitation methods to establish goods or services contracts?

1 - 3 years

3 - 6 years

6 - 9 years

9 years or more

None

05

Which of the following best describes your technical expertise in developing requirements, specifications and scope of work for IFBs, RFPs, and RFQs and/or other solicitation methods to procure goods or services?

No Skill level

Basic

Intermediate

Advanced

06

Which of the following levels best describes your proficiency with Microsoft Office Products?

No skill level

Basic (create documents, format and edit)

Intermediate (Utilize functions, sort and filter, create and modify tables)

Advanced (pivot tables, etc)

Required Question