Administrative Assistant

NTS Amega West is a global leader in the manufacture and rental of Oil &Gas drilling equipment and downhole tools for vertical, directional, and horizontal drilling. NTS Amega West is also pioneering design improvements for enhanced drilling performance with powder metallurgy and additive manufacturing. Headquartered in Houston, NTS Amega West operates service facilities in the US, Canada & Singapore.

ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

DUTIES & RESPONSIBILITIES:

Answer and direct phone calls

Assist District Management with general Office Administration, Purchase Order Transactions, Production Reports and Record Keeping

Ordering Office and Shop Supplies

Maintain employee timecards using payroll tracking software for employees within the district

Communicating with vendors on order status and needs

Assist Operations by assembling and saving Customer Packing List Documents, for AR Billing

Schedules and maintains appointments, meetings, and coordinate related arrangements

Operates a personal computer and appropriate software packages

Assist Corporate Accounts Payable and Accounts Receivable with district level transactions

Perform any other duties/projects assigned by Supervisor

QUALIFICATIONS:

High School Diploma or GED accepted

5 years of applicable experience, preferably in a production/machine shop setting

Working knowledge of office equipment, like printers, scanners, and fax machines

Proficiency in Microsoft Office

Excellent time management skills and the ability to prioritize work.

Ability to organize and prioritize tasks and make appropriate decisions

Strong organizational skills with the ability to multi-task

General knowledge of Accounting and Inventory Management Systems preferred

Verbal and written communication skills