Lower School Administrative Assistant

Job Description

Rye Country Day School is seeking a full-time Lower School Administrative Assistant beginning August 11, 2025. Rye Country Day School is a coeducational, Prek-12, college preparatory school located in Westchester County, New York dedicated to providing students with an excellent education using both traditional and innovative approaches. We are actively committed to creating and sustaining a school community that is nurturing, supportive, diverse, and inclusive, one in which all students can participate fully and achieve their maximum potential through academic, athletic, creative, and social endeavors. We expect and promote moral responsibility and strive to develop strength of character within a respectful school community.

Specific responsibilities of the position include:

Working closely with the Lower School Principal and Assistant Principal to ensure smooth operations of the division

Liaising with administration and faculty to ensure all systems and events are executed at the highest caliber, allowing the faculty to focus their attention on high-quality teaching

Building strong relationships with the campus-wide services team to ensure that all functions that liaise with the division (nursing, food service, facilities, transportation) result in high levels of functioning and stakeholder satisfaction

Maintaining a system to prepare for future events, communications, and deadlines

Updating and maintaining accurate Lower School student files, forms, and database information

Scheduling meetings with internal and external constituents

Managing various calendars, including the division calendar

Managing daily division administrative tasks, including but not limited to:

Reporting employee and student attendance, scheduling substitutes, communicating with parents/guardians and employees in person, by email, and by telephone, communicating and supporting all needs for division events and programs, maintaining equipment and supply inventories, submitting purchase and work orders, as needed

Assisting with managing field trips, including coordination support for trip leaders

Managing requests for transcripts and recommendations

Preparing mailings

Preparing, distributing, and managing schedules and resumes for visiting candidates

Managing visitors, including notifying security, preparing schedules, pre-visit communications, welcoming guests, and escorting guests to destinations

Managing student file transfers from the Lower School and to the Middle School, as well as to the archives

Managing Lower School record retention

Assisting with the coordination of after-school programming

Covering the front desk on an as-needed basis

Demonstrated ability to maintain confidentiality and manage sensitive information

Requirements

Bachelor’s degree

Minimum of 3 years of administrative support experience preferred

Proficiency with Microsoft Office and Google Suite products, ZOOM, and student information systems, and a willingness to learn new software and web-based programs

Excellent communication (both written and oral) and organizational skills

Professional and confidential demeanor with all external and internal constituencies

Ability to coordinate multiple projects simultaneously; strong project management skills

A positive, motivated self-starter who can work independently

A well-developed sensitivity, knowledge, and understanding of the diverse backgrounds of community members; a commitment to diversity, equity, and inclusion

Excitement for working with Lower School employees, students, and families

Ability to support the extra-curricular and community life of the school

RCDS seeks faculty and staff who support our mission to foster a lifelong passion for learning, understanding, and service in an ever-changing world, and who share our commitment to creating and sustaining a vibrant, thriving, and inclusive multicultural learning community. The school is committed to providing invigorating and supportive work experiences for its diverse community of employees. Faculty and staff are offered meaningful opportunities for professional development, growth, and leadership; highly competitive salaries; and extensive benefits. RCDS is committed to diversity and inclusion throughout the community and curriculum. Please visit our website- – to learn more about the school’s rigorous curriculum, values, and strategic initiatives.

Rye Country Day School is an equal opportunity employer and complies with all federal, state, and local laws, which prohibit discrimination in employment because of race, color, national origin, citizenship, age, sex, religion, disability, marital status, sexual orientation, and veteran status.

Interested candidates should apply by submitting a resume and cover letter via the following link:

Salary Range: $55,000-$70,000 based on experience

Full-time