Executive Assistant

Position Type:

Administration/Administrative Assistant

Date Posted:

5/16/2025

Location:

Carman-Ainsworth Administration

District:

Carman-Ainsworth Community SchoolsThe following position is available; all interested qualified candidates should apply by sending in a resume, to or by mail Attn: Human Resources, Carman-Ainsworth Community Schools, G-3475 W. Court Street, Flint, MI 48532, no later than 4 p.m. on Thursday, May 22, 2025.

Executive Assistant

Reports To

Assistant Superintendent Business & Operations

Assistant Superintendent Curriculum & Instruction

Supervises

N/A

Job Purpose and Focus

To assist members of the district's executive staff in providing leadership for the district by being informed regarding laws, rules, policies and regulations in his/her area of expertise and provide information as requested. To establish and maintain effective procedures and practices related to pupil accounting student residency and enrollment, schools of choice programs and entry, and student information services.

Essential Qualifications and Requirements

High school diploma or equivalent

Ability to hold highly confidential information in strictest confidence

Ability to work efficiently and with a service-oriented attitude under stressful situations with constant interruption

Ability to understand and apply complex policies and rules

Ability to perform clerical tasks with limited supervision

Ability to type with speed and accuracy

Ability to work well with others

Ability to engage with the intent to serve, facilitate, and assist internal and external customers

Ability to work independently and accurately

Ability to exercise good judgment in evaluating situations and making decisions

Ability to communicate effectively and professionally and exercise tact and discretion in relationships with district personnel, parents, and general public

Ability to communicate and follow instructions

Must exhibit the proper attitude and personal qualities necessary to produce high quality office service

Ability to develop and maintain record keeping systems and procedures

Demonstrated ability to prepare correspondence, memoranda, and other documents with correct spelling and grammar

Demonstrated ability to prepare, organize, and maintain accurate and detailed reports and files

Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services and equipment

Essential Functions and Representative Duties

Perform a variety of clerical and computer-related tasks

Perform a variety of multi-task processes and activities under minimal direct supervision

Exercise judgment and initiative on methods and procedures to accomplish necessary tasks

Communicate frequently and effectively with other district personnel, parents, agencies, and the general public

Assist building secretaries with enrollment procedures including documents, forms, and packets as well as summer and non-traditional student enrollments

Coordinate district pupil accounting procedures/ Single Record Student Data (SRSD) with district and building contact persons, GISD, and auditors

Coordinate district participation in Genesee Intermediate School District Collaborative Schools of Choice program, employee, and administrative choice options

Facilitate student release requests prior to the start of the school year

Maintain residency data and facilitate suitable home placements

Serve as district Homeless Liaison (per McKinney-Vento legislation)

Purchasing of curriculum materials and processing of purchase orders

Processing administrator memberships

Coordinating and arranging district field trips

Facilitate placement of student teachers within the district

Support and coordination of various district committee meetings

Answer incoming calls and transfer them to the appropriate person

Assist in the development of recommendations for appropriate policies to provide for the most effective management of personnel and services necessary to a productive teaching and learning environment in the district

Work cooperatively with various organizations, including all local, state, and federal regulatory agencies, boards, and commissions

Perform other duties as assigned

Terms of Employment

Salary and fringe benefits as established by the Board of Education. The starting wage for this position is $23.55 per hour for 40 hours a week for 52 weeks a year.

Work Environment

Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment

without direct supervision. Must be able to work under stressful conditions.

Evaluation/Performance Measurements

Performance of this job will be evaluated annually in accordance with the provisions of the Board's policy on Evaluation of Support Personnel. Criteria for performance include but are not limited to:

Attendance record

Data utilization

Human interactions

Participation in specific training or workshop opportunities

Demonstration of interpersonal, time, conflict, and stress management skills

Production and efficiency related to job duties

Intent and Function of Position Descriptions

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.

All descriptions reflect essential functions and basic duties. Peripheral tasks have been excluded. Requirements, skills, and abilities are the minimal standards required to successfully perform the positions. In no instance should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as appropriate, in keeping with collective bargaining agreements and law.

Carman-Ainsworth Community Schools does not discriminate on the bases of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. The district shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C §§ 2000e, et seq.; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; The Handicappers' Civil Rights Act, MCL §§ 37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, Age Discrimination in Employment Act (ADEA), 29 U.S.C. §§ 621, et seq.