Associate Director of Accounts

General Summary

The Associate Director of Accounts will oversee all accounting and financial transactions including annual audits, and reconciliations, and manage the monthly closing process and preparation of all financial statements. In addition, the incumbent will serve as the subject matter expert and lead for the implementation of financial systems. The incumbent will be working with software systems and establishing policies and procedures for accounting practices. Reporting to the Chief Administrative and Financial Officer (CAFO), the Associate Director of Accounts will oversee and mentor a team of staff members including Staff Accountants, Accounts Payable, and Receivable Specialist.

Essential Duties and Responsibilities

According to the ADA 1990, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Manage the month-end and year-end financial closing process including reviewing and posting journal entries, revenue recognition, cash management, and expense accounting and reviewing balance sheet reconciliations to ensure a timely close.

Approve ledger entries by auditing transactions and reconciliations.

Assist the CAFO in creating budgets and allocating resources to various departments.

Perform financial and accounting analysis on various general ledger accounts.

Oversee monthly account reconciliations within the development of closing schedules.

Oversee cross-divisional reconciliations, including but not limited to contributions revenue and grants expense.

Manage independent financial statements audit including the development of audit schedules, prepare audit documents in coordination with other finance staff and other division staff, prepare financial statements and related footnotes, and manage the relationship with the external auditors.

Maintain cash flow by monitoring bank balances and cash requirements.

Oversee the accounts payable process, review key outputs, provide direction on key issues, and maintain and develop fiscal and GAAP internal controls.

Oversee the expense reimbursement process, resolving any issues and performing periodic reviews of the process.

Develop effective fiscal policies, systems, and procedures for financial management, reporting and auditing. Ensure all finance policies and procedures are documented, communicated, and reflect current practices.

Work closely with all departments to ensure compliance with all applicable federal funding.

Develop and implement fiscal policies procedures and guidelines for cost charges to federal funds.

Responsible for maintaining internal controls, and financial records, adhering to reporting, reconciliation, and regulatory guidelines mandated by federal grants funding.

Provides leadership for the selection and upgrade of financial systems software and advice, support, and recommendations to management and the board.

Serve as a system administrator for the financial system and expenses and invoices management system including maintaining changes, additions, deactivations, troubleshooting technical user errors, and field user questions.

Develop, mentor, and manage the staff on the accounting team, ensuring deadlines and deliverables are met.

Support management with special projects including completion of ad-hoc financial information requests, forecasting, and budgeting.