Sr. Office Assistant - Sheriff's Office Administration

General Statement of Duties The Forsyth County Sheriff's Office is seeking a highly self-motivated and dependable team player to perform a variety of office tasks as a generalist providing administrative support to the Chief Deputy and Executive Leadership team of the agency as needed.

Functions include records, reports, filing, public contact, scheduling, office equipment operation, composition and other related job duties.

This position will be located in the Executive Suite of the Sheriff's Administration Building.

Distinguishing Features An employee in this classindependently performs a variety of tasks in support of the Chief Deputy and Executive Leadership team.This position must be professional in both appearance and demeanor, and utilize courtesy and tact in performing public contact and communication duties.

Tasks may involve several steps in a process, with specific procedural and operational guidelines and requires considerable contact with staff and public.

The employee in this class must have the ability to manage confidential and highly sensitive material, be able to multi-task, have advanced computer proficiency and have excellent customer service skills.

Work requires a general knowledge of office policies and procedures, programs, organizational structure and services to communicate information.

Tasks are performed under general supervision.

The work hours for this position are generally Monday - Friday, 8-5 but may occasionally work overtime including evenings and weekends Minimum Education and Experience Graduation from high school or GED and at least one year of office/clerical experience to include data entry.

A higher education level may be considered as a substitution for all or part of the experience.

Due to working in a law enforcement environment, eligible candidates must be able to successfully complete a thorough background check including, but not limited to, a criminal history review and drug screening.

Essential Duties and Responsibilities Screens and directs clients and visitors; explains a wide variety of readily available information in responding to inquiries.

Schedules, confirms, and cancels appointments.

Makes travel and meeting arrangements based on established guidelines and instructions.

Collects specific information from clients to establish or update records.

Assembles and summarizes specific information from files or other resources for the preparation of reports.

Reviews, verifies, and processes office documents and performs calculations using specific guidelines.

Prepares and submits requisitions for supplies, equipment, and maintenance.

Operates a typewriter, word processor, or computer to type, enter, format, and store a variety of work related documentation with responsibility for choosing from a limited variety of standardized formats.

Uses word processing and other software packages and/or mainframe system to enter, update, review, edit, and retrieve data.

Establishes and maintains alphabetical, chronological, or subject matter files and records; maintains data on automated files.

Prepares routine memoranda and letters; responds to requests for information.

Performs related work as required.