Fire Project Coordinator

THIS POSITION WILL BE ONSITE IN ANCHORAGE

Be part of the future!

We are one team, dedicated to working collaboratively to create the purposeful solutions that propel the world forward. We hope you will join our diverse team of top people – you bring your talent, and we’ll give you the space and opportunities to grow and succeed. We are committed to make a difference.

What we offer:

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

Medical/Dental/Vision insurance

Health Savings Account (HAS)

Life Insurance

401(k) savings plan with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

And More!

What you will do

Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI

Monitor status of small projects (fire alarm, suppression, sprinkler)

Communicate with customers and sale reps as to when material and/or labor is required.

Ensure that required engineering is performed to meet customer expectations.

Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.

Order equipment, ensure that customer receives material when needed.

Report to department managers project status.

Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters

Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.

Handling customer/ contract disputes as needed.

Coordinate delivery of equipment to the job site

Coordinate delivery of close-out documents

Creation of purchase orders for subcontractors

Procurement and verification of project schedules

Attend work in progress meetings.

Tracking of project RFI’s, change orders and other pertinent documentation.

Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.

Assist with Accounts Receivable (AR)

Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM

Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.

Contact customers when identified as necessary as part of DMS or for very simple reasons.

What we look for

Required

Proficient in Microsoft Windows, Word, EXCEL, Power Point

Valid driver's license with a good driving record

High School diploma or equivalent

Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.

Excellent verbal and written communication skills

Must be organized, detail oriented and self-motivating.

Must Pass a pre-employment background check and drug screen

Positive Attitude a must

Punctual and Accountable

Experience dealing with customers

Preferred

Associates Degree preferred

3 to 5 years of related experience

Experience in a high-volume, customer service–oriented position

Electrical/ Construction industry experience is helpful