Accounts Payable Specialist

Come join our team as an Accounts Payable Specialist!

The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all stakeholders to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies.

RESPONSIBILITIES

Payables

Identify invoices that have failed a 3-way match process.

Collaborate with internal and external stakeholders to gather information and ensure timely invoicing.

Assist with processing invoices related to Purchase Orders.

Manage invoice workflow through the electronic imaging system.

Audit vendor statements and connect with stakeholders to resolve discrepancies.

Reconcile non-invoiced receiving monthly.

Cross train on non-Purchase Order invoices.

Maintain Subcontractor COI files.

Ensure the timely and accurate completion of the Subcontractor Qualification process.

Manage Credit Card payment processes and reconciliation.

Accurately perform Month End closing procedures, including accruals.

Communicate the resolution progress to supervisor.

Support

Cross-train with other team members as needed

Assist with special projects as necessary.

QUALIFICATIONS

Clear, effective communications skills - both written and verbal

Intermediate mathematical abilities; mastery of Excel formulas

Aptitude for prioritizing and coordinating a variety of tasks

Independent and proactive problem-solving and critical thinking

Disposition for accuracy, attention to detail, and organization

Ability to accurately and efficiently enter data

Proficient in using basic office equipment

Mastery of entire Microsoft Suite plus Internet and email

Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature a plus

Ability to investigate, gather information, and be self-sufficient

3-5 years of payables or equivalent experience is required

Bilingual mastery a plus, but not required

SCHEDULE: Monday to Friday

LOCATION: On-site

SALARY: $24-$28 HR

BENEFITS

Medical

Dental

Vision

Short- & long-term disability

Accrued PTO

Paid holidays

401(K)

Profit sharing

Indoor office setting

Moderately noisy environment with light traffic, office equipment, and guest entrance

No Travel

It's time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends! Ready to get Moore? Check us out at to join one of the largest mechanical contractors in the nation!

R.T. Moore is an Equal Opportunity Employer

Education Required

High School or betterPreferred

Associates or better in Accounting or related field

Bachelors or better in Accounting Systems or related field Licenses & Certifications Required

Valid Driver's License

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Permanent