Grants and Compliance Director

Job Title: Grants and Compliance Director FLSA Status: Exempt

Department: Administration

Reports to: Deputy Director

Effective Date: 7/30/2024

Pay Rate: $70,000 year

$33.65 hour

Position Overview

Hours: 40-45 hours weekly minimum or as necessary to achieve program objective, tasks, activities, responsibilities and to effectively document outcome measures and variations.

Summary Description: The Grants and Compliance Director is primarily responsible for (1) areas of contract compliance and records management. This includes, but is not limited to government contracts, United Way, and private and corporate foundations. (2) research and prepare contract renewals with the oversight of the DD for successful retention of funding; attend contract workshops; prepare for successful site visits and monitoring/audits (3) develop and keep current the agency’s internal service delivery documentation and procedures to ensure effective service data entry, related reporting and monitoring; includes software programs (OSNIUM) being utilized to the highest capacity; (4) responsible for teaching and coaching employees on compliance procedures and forms and working with executive leadership to achieve effective results; serve as the direct supervisor of Compliance Manager. (5) Leads the Continuous Quality Improvement Team concerning agency-wide engagement in meeting and managing various grant related outcomes. (6) Act as a part of the agency’s executive management team conducts regular interaction with program directors. (7) The position also requires a high level of confidentiality, an above average level of flexibility, dependability, sound judgment and creative thinking. (8) Oversee and make decisions regarding agency technology needs. (9) Supervise vendors regarding technological services. (10) Make recommendations that impact on the agency’s budget. (11) Initiates applications for new state and federal funding opportunities to address agency’s needs.

Essential Duties and Responsibilities

Systems

Develop and monitor agency–wide systems to ensure all aspects of contract compliance are adhered to

Contract Monitoring and Compliance

Responsible for monitoring all contracts

Monitors contract schedules to make sure all deadlines are met, on or before the deadlines

Responsible for the organization and maintenance of all contract files and data systems

Corresponds with grantors and follows-up, as requested

Annual Audit and Monitoring Visits

Manages and prepares for contract monitoring visits; prepares and engages staff

Ensures Grant Drive is consistently current on all contract activities

Prepares an annual schedule of federal awards and other schedules.

Budgeting, Monthly Billings and Reports

Verifies accuracy in expenses allocated to grants assigned for monthly invoicing.

Prepares required performance grant reports on all contracts

Inventory

Records, tags, monitors, and oversees periodic inventory of property/equipment purchased with government funds, following procedures outlined in the contracts

Procurement and Purchases with contract/grant funds

Develops, oversees and monitors systems to ensure procurement and purchase order procedures are followed and all documentation is submitted and filed

Other duties as assigned

Represents BATP in financial meetings with funding entities, as assigned

Assists with Hotline

Perform other tasks as requested

Education and Other Requirements

Minimum Education

BA or BS in related area Minimum Skills and Experience

3 - 5 years of successful, progressive experience in government grant compliance, non-profit experience preferred

Demonstrated competency in decision making and problem solving with minimal supervision

Flexibility and resourcefulness in dealing with new problems and changing circumstances

Planning and preparation in advance to avoid potential problems – must be organized

Ability to establish and maintain effective working relationships

Able to organize work, handle multiple priorities and work in a high pressured environment

Good communication skills, both written and verbal

Technical and creative writing skills that easily relays the message to the reader

Salesmanship – ability to engage funders that results in approved proposals

Proficient in Microsoft Excel, Word, Access software applications

Working knowledge of computer software programs, Quick Books accounting software preferred and the ability to learn new programs

Equipment Used

Personal computer and software packages – (Windows, Word, Excel), telephone, calculator, FAX machine, copier, and audiovisual equipment

Working Conditions

Work is carried out in a controlled, agreeable environment as generally represented by normal office conditions

Contacts

Requires frequent contact by telephone, written communication and in person with individuals inside and outside the organization requiring reasonable tact, discretion, self-expression and a

working knowledge of the organization and fund development practices and procedures

Physical Requirements

Physical exertion includes bending, pushing, standing and walking. Must be able to move or lift approximately 40 pounds (i.e. file boxes, overhead projector, etc.)

Ability to speak clearly and distinctly

Good vision and good hearing acuity (with glasses and hearing aids, if necessary)

Skill in use of computer screens and manual dexterity and skill in use of keyboard

Mental and Aptitude Requirements

Job requires ability to hear and talk; analytical, conceptual, problem-solving and decision-making skills, think creatively (outside a box)

Staff/Volunteer and Community Relationships

Works cooperatively with BATP staff, volunteers, customers and representatives of other organizations; conducts all business in a courteous, professional manner

Other

Assists in BATP community relations events and activities as requested

Must be able to work on a flexible schedule

Must have reliable transportation

Must have valid Texas State Driver’s License

Must be able to clearly interact with staff at an expected, professional manner expected of an employee in an upper management position

Must be a quick learner

Must learn about the agency as a whole to assist line staff and to be an asset to management decision-making and planning and development

I have read and understand the essential job functions that have been outlined in the above job description for Bay Area Turning Point.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Bay Area Turning Point (BATP) believes that equal opportunity for all employees is important for the continuing success of our organization. In accordance with state and federal law, BATP will not discriminate against an employee or applicant for employment because of race, disability, color, creed, religion, sex, age, national origin, ancestry, citizenship, veteran status, or non-job related factors in hiring, promotion, demotion, training, benefits, transfers, layoffs, terminations, recommendations, rates of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements.

NOTE: It is the policy of BATP not to hire applicants who have received services from our agency within the previous 12 month period.