BADGING ADMINISTRATIVE ASSISTANT

Location: Dulles International Airport - 44965 Aviation Drive, Suite 305, Dulles, VA 20166 FLSA Status: Non-Exempt Reports to: Badging Team Lead or Manager Schedule: Full-Time, Must be available during assigned shifts Job Summary: ABM Aviation is seeking a detail-oriented and highly organized Badging Compliance Administrative Assistant to support airport security credentialing processes.

This role is responsible for managing the intake, review, and submission of documentation required by the Metropolitan Washington Airports Authority (MWAA) and U.S.

Customs and Border Protection (CBP). The position plays a key role in ensuring compliance with federal, state, and airport authority regulations and supports our hiring and onboarding operations.

Essential Duties and Responsibilities: Prepare and complete security badging packets for new hires and renewals Organize and assemble required documents for review and compliance verification Submit finalized packets (including two forms of ID) to team lead for QA and CBP submission Support scheduling of appointments for fingerprinting, SIDA badge issuance, and document pickup Maintain and update applicant profiles in QuickBase and other data systems Coordinate with the recruiting team to align badging with onboarding timelines Assist with general office administration, including correspondence, calendar management, filing, and reporting Prepare memos, invoices, reports, and other documentation using Microsoft Office Serve as a point of contact at the front desk, greeting visitors and directing inquiries Perform additional administrative and compliance-related duties as assigned Required Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred Minimum 1 year of experience in an administrative support role Typing speed of at least 45 words per minute Proficient in Microsoft Word, Excel, Outlook; experience with QuickBase is a plus Excellent attention to detail and organizational skills Ability to maintain confidentiality and manage sensitive information appropriately Strong verbal and written communication skills Ability to work independently and in a team in a fast-paced environment Compliance and Legal Requirements: Must be at least 18 years of age Must be legally authorized to work in the United States Must pass a pre-employment drug screening Must successfully complete a 10-year background check to obtain a SIDA badge and, if applicable, CBP Customs Seal Must comply with all applicable federal and local laws.

Work Environment and Physical Demands: Office-based environment with moderate noise levels May require standing, walking, using hands, and lifting up to 25 lbs for up to two-thirds of the work shift Reasonable accommodations will be made for qualified individuals with disabilities Workplace Expectations: Adhere to company policies outlined in the Employee Handbook, including the Zero Tolerance for Discrimination and Harassment Policy Maintain professional dress and grooming standards in line with company policy Wear assigned airport ID/SIDA badge at all times while on duty Equal Opportunity Statement: ABM Aviation is an Equal Opportunity Employer.

We make employment decisions based on merit and business needs, and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected under federal, state, or local laws.

We are committed to providing reasonable accommodations to applicants with disabilities.

Benefits: ABM offers a comprehensive benefits package including medical, dental, vision, 401(k), paid time off, and more.

Learn more at: ABM Team Member Benefits Staff & Management