LEGAL PROJECT MANAGER I

Apply Job Type Full-time Description About the Company Port Tampa Bay (PTB) is a leader in the maritime industry, Florida's largest and most diverse seaport, acting as the primary gateway for waterborne commerce in West Central Florida.

It's a major economic engine with a significant economic impact and job creation, handling a wide variety of cargo including bulk, break-bulk, roll-on/roll-off, and container cargo.

We also support cruise activities and ship repair facilities.

Benefits package: PTB offers a Competitive Benefits Package Competitive Salary, 457(B) retirement plan w/ company matching, FRS Pension plan, Paid vacation time, Paid Sick leave, Paid Holiday time, Health Insurance, Dental Coverage, Vision Coverage, Life insurance, Short/Long Term Disability Insurance, Flexible Spending Plan, Tuition Reimbursement Program, Employee Assistance Program, Wellness Program, and more!

Scope & Purpose: This position provides upper-level project management for various types of projects for Port Tampa Bay (PTB) of considerable complexity requiring initiative, independent judgment, critical thinking, and superior organizational skills, supporting the following areas of work - Board Coordination for the Port Tampa Bay Board of Commissioners and administrative assistant to the Principal Counsel, Vice President of Legal Affairs, the Vice President of Government Affairs and assisting other Port Tampa Bay departments as needed.

Essential Functions & Duties: * Initiate and manage the monthly Board of Commissioners' meeting cycle and serve as a liaison to PTB Board of Commissioners.

* Schedule/facilitate staff docket and agenda review meetings.

* Coordinate Commissioner workshops/special board meetings.

* Review and assemble agenda write-ups for business meeting agenda packets for monthly meetings and remind departments of critical deadlines.

* Submit agenda packet for vetting through Legal review process, prepare and deliver agenda packet to all Board members/Executive/Staff prior to Board meetings.

* Draft PowerPoint presentation/script for President/CEO and other PTB presenters.

* Prepare and set-up materials for Board members on day of meeting.

* Prepare draft meeting minutes.

* Handle administrative secretarial duties for the Vice President of Legal Affairs, the Principal Counsel and the Vice President of Government Affairs (screen visitors, telephone calls and mail for the department; prepares written documents and correspondence; assist with travel reservations as needed and process travel reports). * Update PowerPoint presentation and provide meeting support for Principal Counsel, VP of Legal Affairs, and VP of Government Affairs as needed.

* Establish and maintain a comprehensive filing system.

* Serves as liaison to Board Members; Set up individual briefings with Port President/CEO and Principal Counsel and VP of Legal Affairs prior to monthly business meeting.

* Prepare and manage budget documents for PTB Commissioners.

* Manage various types of legal projects, which include reviewing, researching and/or analyzing data.

Maintain project timelines, recommend courses of action, assist in the development of the scope of work, develop and present documentation and reports.

Establish administrative procedures and guidelines.

Prepares all documentation, controls and/or directs internal and external resources and/or personnel to ensure the timely completion of projects.

* Plans, coordinates and directs the overall outcome for special projects.

Represents the Port Authority at meetings and recommends courses of action(s) to Port Authority employees, third parties, other governmental agencies and/or public organizations.

Monitors, evaluates and resolves problems.

(Solely and independently manages agreements such as, but not limited to, Facility Use Agreements, Grant Agreements, and License Agreements). * Manage various types of contractual agreements for Port goods and services, which include reviewing, researching, and/or analyzing information.

Maintain project timelines, recommend courses of action, assist in the development of the scope of work, develops and presents documentation and reports.

Establish administrative procedures and guidelines.

Prepare documentation and controls and/or directs internal and external resources and/or personnel to ensure timely completion of the projects.

* Represents the Port Authority at internal and external business meetings.

Provides status reports of projects to various Vice Presidents within the Port Authority.

* Performs other related duties as required.

Essential Knowledge, Skills, & Abilities: * Knowledge of federal, state and local laws and the legislative process.

* Knowledge of Florida's Public Records laws.

* Knowledge of Roberts Rules of Parliamentary Procedure.

* Knowledge of BoardBook operating software, Concur and Microsoft Office Suite.

* Ability to communicate effectively both orally and in writing.

* Ability to analyze and solve problems and to communicate effectively with all levels of the organization as well as government offices, the public and port community.

* Ability to manage multiple tasks and solve problems involving several variables or unique situations.

* Ability to collect, organize and analyze data and develop logical conclusions.

* Ability to work under pressure and handle sensitive issues.

* Ability to manage the details of projects/events, track progress and meet deadlines.

Requirements Minimum Training & Experience Requirements: * Graduation from an accredited four-year degree granting college or university; and * Five or more years of experience in program/project management experience directly related to the position duties.

* This position requires substantial knowledge and experience with project management duties relating to real estate, legal, and contractual matters.

* Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies listed above.

Special Requirements: * Employee must possess a current and valid Florida Motor Vehicle Operator's License or capable of obtaining one within thirty days from the date of hire.

* Must successfully pass a seaport security background check.

Work Environment: Work is performed primarily indoors though the employee will be required to go out of the office on errands or special projects.

Employee will be in contact with chemicals (i.e., toner for copier and facsimile machines), and materials (i.e.

paper) normally found at offices.

Employee will also be exposed to minimal noise and vibration.

Physical Demands * While performing the duties of this position, the employee is regularly required to talk or hear.

The employee frequently is required to use hands to finger, handle or feel objects, tools or controls.

The employee is frequently required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.

Prolonged periods of standing, bending, sitting, kneeling; Frequent computer use.

* Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

Position Type/Expected Hours of Work This is a full-time position.

Employees work five days a week, which may include weekends.

The department head will designate the work schedule.

Additional Information: This job description in no way states or implies that these are the only duties to be performed by the employee filling this position.

Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.

Management has the right to add to, revise, or delete information in this job description.

Port Tampa Bay is proud to be an Equal Opportunity Employer.

PTB is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

ADA policy It is the policy of PTB to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship.

The Port will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.

Information provided will be subject to public inspection in accordance with the Florida Sunshine Law.

We kindly ask that recruitment agencies do not contact us regarding this role.

Salary Description $63, 171.68 - 124,249.38