Executive Assistant

Seeking a highly motivated and seasoned professional Executive Administrative Assistant to provide executive support to both the VP, GM and Sr. Director, within diverse business units.

Candidates must be able to manage tasks and multi-task in a fast-paced environment.

Must be a self-starter, detail-oriented, technically savvy, and possess excellent organizational skills, as well as excellent written and verbal communication skills

Albe to perform a wide range of administrative takes and takes ownership of different tasks.

Requires a high level of professionalism and ability to maintain confidentiality of information. Duties:

Calendar management of complex schedules and calendars for executive leaders and the need to meet/collaborate with other senior leaders in a dynamic and fast paced environment.

Support in managing schedule conflicts across a global organization, proactively looking ahead and adjust based on communicated and understood priorities to make decisions.

Proactive email management and alerting to executive's priority actions.

Obtain an understanding of the organizational key stakeholders and their support staff to be able to coordinate meetings across a host of stakeholders.

Develop a collaborative relationship with all the administrative staff and proactively create a support infrastructure for effective coordination.

Assist in preparation of agendas, briefings, correspondences, PowerPoints, and spreadsheets.

Orders supplies and meals for Staff Meetings and other events, as needed.

Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.

Process expense reports and invoices in accordance with company policies and procedures.

Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.

Record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.

Minimal travel could be required for this role to support staff meetings outside of local office Qualifications:

Microsoft Office Experience: email and calendar management, Word, Excel, and PowerPoint applications

Experience booking travel and working with expense reports.

Experience as an executive assistant or senior administrative assistant