Accounting Assistant

About the Company & Opportunity:

• Our client is a nonprofit with a mission dedicated to the arts

• This is a well-established organization founded over 50 years ago

• Employees praise the organizations culture, work-life balance, and professional development

Accounting Assistant

Location: Vienna, VA (hybrid schedule - currently 2 days per week in the office)

Schedule (Please review carefully):

• Position will be Monday - Friday, either 8am - 4pm or 9am - 5pm (7 hour work day), but possibly some days only part days

• 30 hours/week: April and May

• 35 hours/week: June through Sept full time which is 35 hours/week

• Back to 30 hour/week in October

• Accounting Assistant will also be needed occasionally on Saturdays with a start time of 8:30am

Position Overview:

Our client needs immediate assistance due to the current workload.

Responsibilities:

• A couple days/week the Accounting Assistant will count cash. A few hours will be spent each time the Accounting Assistant is cash counting.

• Accounting Assistant will help with payroll with onboarding (e.g. they have days of the week, they have a dozen union members arrive who needed to be onboarded into the payroll system - will work in Paycom to verify I9s, tracking background checks, tracking other items in payroll when payroll manager is busy, etc.

• Accounting Assistant will help with AP - reviewing invoices, probably coding; our client has 5000 separate payments/year and 5000 credit card transactions/year - heaviest in summer.

• Accounting Assistant will complete ad hoc tasks and projects

• Note: The Accounting Assistant role will be project focused.

Requirements:

• Ideally 2+ years of accounting experience

• Previous nonprofit experience is a plus but NOT required

• Previous Paycom experience is a plus but NOT required

• Should have previous experience utilizing an accounting ERP system or payroll system

• Degree is a plus but NOT required

• Excel - basic to intermediate functions (formulas, export to Excel, filter, format, sum, etc.)

Personality Fit:

• Team player who is willing to assist wherever needed

• Strong work ethic and attention to detail

• Organized

• Quick learner who is attentive during training to pick up tasks first time shown

• Adaptable to changing priorities

• Ability to work with other departments and be appreciative of their needs and pressures Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity! #INAPR2025