Grants Coordinator

Posting Details

Position Information

Title

Grants Coordinator

Department

Grants Office

Regular or Temporary

Regular

Hours Per Week

40

FLSA Determination

Exempt

Weeks Per Year

52

Open Date

05/22/2025

Open Until Filled

Yes

Full or Part Time

Full Time

Position Summary

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The Grants Coordinator works closely with all members of the Grants Office to secure grant support for the College's community outreach and other initiatives and provides post-award support for external grants. The Grants Coordinator reports to the Senior Director of the Grants Office and routinely communicates with Finance and other faculty and staff at the College.

Primary responsibilities include:

Serving as the primary liaison to funders and external program directors for the Dream Camp program and other community initiatives, as assigned. This includes drafting progress reports and new proposals as well as organizing site visits.

Assisting Grants Office staff with identifying/researching funding opportunities, drafting proposals, letters of inquiry, and acknowledgement letters for corporate and foundation grants.

Working with faculty and staff to routinely monitor active grants and prepare reports for funders. This includes proactively reaching out to faculty and staff on a routine basis for progress updates, providing report templates, working with faculty/staff to draft responses, and working closely with Finance and the Director of Academic Finance to monitor expenditures.

Working closely with the Director of Faculty Grants and Sponsored Research to ensure compliance on government grants. This includes, but is not limited to, ensuring faculty and staff are adhering to reporting requirements; have completed all pre-award requirements; and have completed Responsible and Ethical Conduct of Research (RECR), Institutional Review Board (IRB), and Biosafety training, as required.

Assisting Director of Faculty Grants and Sponsored Research with post-award activities including processing award agreements, continuations, supplements, amendments, and subcontracts, as needed.

Maintaining database of all proposal deadlines, proposals submitted, reporting requirements and deadlines, and statistics. Communicating reporting requirements and deadlines to Grants Office staff and project teams. Assisting with Grants Office Dashboard.

Preparing summaries of awarded grants for Grants Office website and newsletter and making routine updates to Grants Office website.

Providing administrative support, as needed, for the Faculty Research Committee (FRC), Institutional Animal Care and Use Committee (IACUC), and Biosafety Committee.

Helping to organize Grants Office events including office hours, trainings, workshops, and lunch and learn sessions.

Performing other related duties as assigned and based on departmental need. Qualifications

Bachelor's degree

1-3 years of experience in higher education, grant writing and/or administration, program design and evaluation, compliance, marketing, or a comparable area.

Strong writing and communication skills and excellent attention to detail.

Ability to write progress reports and communicate clearly with funders and faculty/staff.

Ability to monitor grant budgets and work on multiple projects with guidance.

Experience with or ability to learn to monitor compliance with regard to federal grants.

Highly proficient in Microsoft Office (Word and Excel) and ability to successfully use electronic grant portals and/or online databases.

Highly motivated to learn and grow professionally, individually, and as a member of the Grants Office.

Special Instructions to Applicants

All applicants must apply online by submitting their resume, cover letter and three references.

Posting Number

S01035

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