Proposals Coordinator

Job Description

Salary:

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a Proposals Coordinator to join our multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Job Duties

Collaborate with technical staff and leadership to create compliant, and on-brand proposals.

Manage the end-to-end proposal process including layout, production, and timely delivery.

Analyze RFQs/RFPs to determine proposal requirements; develop compliance checklists, timelines, and responsibilities matrix.

Coordinate internal proposal kickoff and production meetings.

Coordinate proposal preparation as a prime entity working with subconsultants/subcontractors and as a subconsultant/subcontractor working with other prime entities

Schedule and manage quality control reviews; integrate edits and ensure content accuracy.

Gather, update, and organize supporting materials such as project descriptions, resumes, licenses, certifications, form SF330 and related documents

Maintain and update proposal content database including resumes, boilerplate content, and project data sheets

Track pursuit status, submit final packages, and follow up on award outcomes.

Archive completed proposals and maintain an organized digital filing system.

If shortlisted, assist in preparation of presentation materials working with various platforms (PowerPoint, etc.) and in coordination with outside proposal preparation firms.

Develop and schedule engaging content across social media platforms (LinkedIn, Instagram, Facebook, etc.) to support branding and business development goals.

Coordinate with internal teams to gather stories, project milestones, and events for promotion.

Monitor social media engagement, respond to comments/messages, and report on performance metrics.

Other duties as assigned

Required Skills and Qualifications

Bachelors degree (in English, Communications, Journalism, Marketing preferred) preferred or equivalent experience

Minimum of three years of experience in the A/E/C industry, experience in the municipal Water/Wastewater utility sector a plus

Proficient in Adobe Creative Suite (with a focus on InDesign or similar software), Canva, Microsoft Office, and various social media management tools

Excellent organizational and time management skills with the ability to prioritize and multitask.

Strong written and verbal communication skills.

Team-oriented with a strong ability to thrive in a collaborative work environment.

Must pass pre-employment drug screening.

Legally authorized to work in the US without sponsorship, We will not support sponsorship, i.e. H1B, or TN visas

**NO RECRUITERS**

Full-time