Regional Office Coordinator

Job Description

Salary: $18-$21 based on experience

POSITION DESCRIPTION

TITLE: Regional Office Coordinator (New Hanover & Brunswick County)

HOURS & LOCATION: Part Time, 20-25 hours per week

REPORTS TO: Regional Director of Operations

PRIMARY FUNCTION:

Under the direction of the Regional Director of Operations, the responsibilities of the Regional Office Coordinator include: clerical tasks, mail distribution, printing and distribution of reports, maintenance of office supplies and par levels, welcoming visitors, answering and transferring phone calls and appropriately delivering messages.

Assist with Volunteer Involvement

Schedule training for regional program volunteers

Update regional training calendars and notifications

Manage all sites payroll (bamboo)

Communicate regional payroll deadlines to staff

Monitor Regional Staff Timesheets and report discrepancies to Regional Administrative Manager

Data Management

Assist with distribution of program data to appropriate leadership

Monitor and update member tracking billing

Assist with scheduling regional program calendars

Assist with gathering safety data for assessments and reports

Daily Responsibilities

Assist Regional Administrative Manager with Gym rental partnership

Assist with creation of Parent Communications

Manage distribution of mail to appropriate locations

Manage distribution of messages to appropriate staff

Scheduling of regional site tours

Maintaining appropriate par levels of all Regional Site supplies and materials

Ordering of specific site collateral i.e. staff t-shirts etc.

Assist Senior Leadership and Board Members when visiting regional site locations

Collaborate with Executive Administrative Assistant on calendar requests of Senior Leaders

HR onboarding/training

Maintain manuals, handbooks, and safety materials at all regional site locations

Oversight of regional onboarding training calendar

Monitor required training compliance documentation

Schedule BGCA recommended trainings for staff

Schedule exit interviews on behalf of Regional Site Leadership

Part-time