Recruiting Coordinator

Job Description

Recruiting Coordinator

CommonSail Investment Group

Position Summary

As a Recruiting Coordinator at CommonSail, you will play a vital role in supporting the corporate recruitment process by ensuring candidates move efficiently through the hiring pipeline. This task-oriented role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple workflows simultaneously. Ideal candidates will have experience with Smartsheet or similar project management tools and a collaborative, service-oriented approach.

Key Responsibilities

Receive and process offer details from recruiters and hiring leaders

Verify completion of candidate applications and follow up as needed

Compose and send offer letters to candidates

Send Step 2 application materials or post-hire packets to candidates

Update the Offer Dashboard to reflect each candidate’s progress

Initiate background checks for applicable roles and locations

Notify Property Administrators (PAs) and hiring leaders when to begin candidate screening

Track candidate progress and ensure screening steps are completed before moving candidates to Prism

Proactively follow up with hiring teams on unresponsive candidates

Review the “Open Position Report” weekly to ensure all roles are properly posted

Monitor and update requisitions regularly, every 30–45 days or at the recruiter’s request

Source candidates using Indeed’s Resume Search at the recruiter’s request

Maintain the “Intake Locker Room” Smartsheet, ensuring all position intake forms are current

Support interview scheduling and coordination when needed

Required Qualifications

Bachelor’s degree or equivalent work experience in Talent Acquisition, Human Resources, or a related field

Exceptional attention to detail and accuracy in task execution

Excellent interpersonal and time management skills

Comfortable working in a fast-paced, process-driven environment

Proficiency with Smartsheet (preferred) or similar project/task management tools

Previous recruiting or talent acquisition experience is a plus, but not required

#CSALL

Full-time