Administrative Assistant

Job Description

About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative companies in our industry.

Tomorrow Water is hiring an Administrative Assistant to work onsite at its Anaheim, California headquarters. Join a nimble, multinational cleantech company working on the latest water treatment technologies. Take pride in providing clean water and innovative solutions to cities & industries and turning waste into valuable resources.

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient office operations. This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively in a fast-paced environment. The ideal candidate will be a proactive problem-solver who can manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

Document Management

Create, edit, format, and manage various business documents, reports, and presentations

Maintain organized digital and physical filing systems for easy document retrieval

Ensure proper document control procedures are followed

Assist with preparation and distribution of meeting minutes and other important documents

Schedule Management & Meeting Support

Coordinate schedules, appointments, and meetings for team members and executives

Prepare necessary materials for meetings and presentations

Reservations & Event Support

Arrange travel itineraries, accommodations, and transportation for staff

Assist with planning and coordination of company events, conferences, and training sessions

Manage registration processes for company events and external conferences

Coordinate with vendors and service providers for event-related needs

Office & Facility Management

Monitor and maintain office supply inventory; place orders as needed

Serve as the point of contact for office maintenance issues

Assist with managing office equipment and coordinating repairs when necessary

Help maintain a clean, organized, and professional office environment

Basic Accounting Support

Process expense reports and reimbursement requests

Assist with basic bookkeeping tasks as directed

Support accounts payable/receivable processes with data entry and filing

Help prepare documentation for accounting procedures

Data Management

Enter and update information in company databases and systems

Compile data and prepare regular operational reports

Maintain accuracy and integrity of administrative records

Create and update spreadsheets for various tracking purposes

Communication Support

Serve as the first point of contact for visitors and incoming communications

Answer and direct phone calls, emails, and other correspondence

Facilitate communication between departments and with external partners

Assist with translation needs for a multinational team when applicable

Support internal and external communication initiatives

Requirements

Qualifications:

Associate's degree or equivalent; Bachelor's degree preferred

2+ years of administrative support experience

Excellent verbal and written communication skills

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with scheduling and calendar management

Ability to prioritize tasks and manage time effectively

Detail-oriented with strong organizational skills

Professional demeanor and commitment to confidentiality

Proactive problem-solving abilities

Experience working in a multinational environment is a plus

Basic understanding of accounting principles is beneficial

Ability to work both independently and as part of a team

Must be able to work onsite at the Anaheim, California headquarters

Preferred Skills:

Experience with ERP systems or other business software

Knowledge of office management procedures

Familiarity with the engineering or environmental industry

Experience supporting executive-level staff

Benefits

Comprehensive Benefits Package

Health and Dental Insurance

401(k) with company matching

Life Insurance

Paid Time Off

Paid Holidays

Professional Development Support

Full-time