Accounts Receivable Billing Clerk

Job Description

Benefits

401k with Matching Up To 3%, Over a 3 Year Vesting Period

Medical

Dental - 100% Base Rate Paid by the Firm

Vision - 100% Base Rate Paid by the Firm

Life Insurance

Long- and Short-Term Disability

Long-Term Care - Paid by the Firm

PTO

Job Purpose

Assist the accounting department with various data entry tasks.

Job Duties & Responsibilities

Review and verify the accuracy of data in the firm’s case management system prior to billing

Create both hourly and flat fee invoices from firm’s case management system

Use various web-based invoice systems to submit invoices

Internally audit firm billing and confirm required backup documentation to support charges is provided

Monitor case management queues for time entry, draft bill import errors and resolve issues

Provide any additional back-up documentation requested by clients and resolve invoice issues

Respond to client requests and/or resolve disputed/previously adjusted invoice submissions

Resubmit previously adjusted or denied bills

Monitor submit/verify tasks for timely completion

Monitor rates within our system to ensure accuracy

Handle file close requests and process billing to ensure deadlines are met

Add/Update firm timekeeper data on client’s legal websites

Record messages/transactions by updating various client web-based systems and firm's case management system

Maintain regular and reliable attendance and punctuality

Disclaimer: The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. It is not intended to limit management from assigning other work as desired.

Required Qualifications / Experience

A minimum of 2 years office experience, or an Associate’s degree, or 60 undergraduate credit hours, or equivalent combination

A high school diploma or equivalent, required

Eligible to work in the United States

Preferred Skills

Prior Accounts Receivable/Billing experience

Problem solve and Independently make decisions

Multitask and prioritize in a fast-paced environment

Write and speak clearly and concisely

Essential Skills/ Requirements

Compile, sort, and verify the accuracy of data in case systems within deadlines with or without direct supervision

Ability to navigate and use various web-based invoice systems to submit invoices and back-up documentation to clients

Ability to utilize software to create invoices

Operate a computer, copier, scanner, fax machine and telephone

Work in an office environment, seated for long periods of time, in front of a computer, while typing information, responding to emails and answering phones

Listen and understand questions posed by clients, attorneys, borrowers, opposing counsel, court personnel and 3rd parties

Analyze and interpret information

Maintain confidentiality

Develop and maintain constructive and cooperative professional working relationships with others

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The ability to work in an office environment, in front of a computer, while typing documents, responding to emails, managing calendars and answering phones.

Special Position Requirements

Periodically expected to train co-workers.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at time with or without notice.

SouthLaw, P.C. is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other characteristic protected by law.

Full-time