Accounts Receivable/Payable Clerk

Job Description

Position/Title: Accounts Receivable/Payable Clerk

Department: Administration

Supervisor: Sr. Manager of Accounts Receivable and Contract Administration

FLSA Status: Non-Exempt

About the Company: Valencia Technologies is a neuromodulation company transforming the standard of care for urgency urinary incontinence with the development of our revolutionary eCoin technology. Valencia Technologies is ramping up all aspects of business to deliver effective therapy and impact the lives of millions. Join our mission to become the market leader in overactive bladder care as we bring patients and physicians a better therapy now and beyond, put patients first, and be a place of respect, excellence, and honesty for our employees and clients.

Job Summary: The Accounts Receivable/Payable Clerk will be responsible for managing incoming payments, maintaining accurate records of accounts, and ensuring prompt collection and application of customer payments. In addition, this role will help to support the accounts payable function by helping to manage and process the company's bills and invoices, ensuring timely payment to vendors and maintaining accurate records of payments. This role plays a vital part in the financial health of the organization and requires accuracy, efficiency, and strong communication skills.

Responsibilities/Tasks: As the Accounts Receivable/Payable Clerk, you will be responsible for:

Process and apply incoming customer payments (checks, ACH, wire transfers) in a timely and accurate manner.

Assist with account setup for new customers.

Prepare and send customer invoices in accordance with contract terms and sales documentation.

Monitor outstanding accounts and follow up with customers on past-due balances.

Communicate with internal departments and customers to resolve billing discrepancies or payment issues.

Maintain accurate and up-to-date records of all AR transactions in the ERP/accounting system.

Assist with month-end close activities including account reconciliations and reporting.

Generate aging reports and assist with cash flow forecasting.

Support audits and provide documentation as needed.

Ensure compliance with company policies, internal controls, and regulatory standards.

Checking invoices for accuracy and completeness

Preparing and processing payments to vendors

Reconciling accounts payable statements with vendor records

Investigating and resolving invoice discrepancies and issues

Maintaining accurate records of payments and vendor information

Generating reports related to accounts payable

Responding to inquiries and resolving issues with vendors

Processing and recording employee expense reports

May be responsible for other ad-hoc tasks as assigned

Qualifications:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).

2+ years of experience in accounts receivable or general accounting.

Experience in the medical device, healthcare, or life sciences industry preferred.

Proficiency with ERP/accounting systems (e.g., NetSuite, SAP, QuickBooks, etc.) and Microsoft Excel.

Strong attention to detail, organization, and accuracy.

Excellent communication and interpersonal skills.

Ability to manage multiple tasks and prioritize in a deadline-driven environment.

Benefits:

Medical Insurance

Dental Insurance

Vision Insurance

401K with Employer Matching

Paid Time Off

Paid Holidays

Professional Development Reimbursement

Annual Bonus Eligibility

Valencia Technologies is proud to be an equal opportunity workplace and is an affirmative action employer

Full-time