Office Adminiatrator

Job Description

Job Summary

We are looking for a team player to join our organization as an office administrator or Jack of all trades. This position will answer to the VP of Finance and will be involved in preparing daily invoices, collecting customer payments and many other general office duties as assigned.

You must to be very organized and experienced in Microsoft Outlook, Excel and Word. Prior bookkeeping experience is required. You will be trained on our personal ERP system, but must have an understanding of general bookkeeping.

This position is hourly paid, from 8:00 am - 4:30 pm Monday through Friday. We need a person who is very reliable and accountable for their work. We offer paid holidays, medical insurance, 401k matching as well as paid time off after the probationary period of 90 days.

General Accountabilities:

Prepares invoices, reports, memos, letters, and other documents.

Answers phone calls and directs calls to appropriate persons or takes messages.

Conducts research, compiles data, and prepares papers for consideration and presentation by management.

Greets visitors and determines whether they should see specific individuals.

Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes them to the appropriate individual.

Performs general office duties, such as ordering supplies, maintaining records in the database, and performing basic bookkeeping work.

Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.

Provides clerical support to other departments.

Helps manage and maintain manager's schedules.

*The company reserves the right to add or change duties at any time.

Job Qualifications:

Education: High school diploma or equivalent

Experience: 3-5 years of related experience

Microsoft Office Suite

Microsoft Outlook

Microsoft Excel

Microsoft Word

Excellent verbal and written communication

10 key adding machine

Internet familiarity and usage

Team player mentality

Prior Bookkeeping Experience

Excellent organizational skills

Be willing to help out with whatever is needed

Skills:

Highly Organized

Word

Excel

Outlook

Microsoft Office

Excellent verbal and written communication

Active listening

Full-time