Program Coordinator - School Age

Overview

The Program Coordinator is responsible for managing and overseeing the daily operations of the before, after, and summer program. This includes coordinating program activities, supporting program staff, and ensuring the successful implementation of grant-funded initiatives. The Coordinator plays a key role in facilitating program delivery, monitoring program effectiveness, and maintaining compliance with grant requirements.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.

Responsibilities

Program Management:

Oversee the day-to-day operations of the before/after/summer program, ensuring smooth and efficient execution of program activities

Coordinate and schedule program events, activities, and sessions

Ensure that program activities are aligned with grant objectives and organizational goals

Ensure that programs are in compliance with state and local licensing and sanitation rules and regulations

Staff Support:

Provide guidance and support to group leaders

Assist with the recruitment, training, and evaluation of group leaders

Conduct regular meetings with group leaders in collaboration with the Associate Regional Programming Director to address issues, provide updates, and ensure effective communication

Supervision and Safety:

Supervise children at all times to ensure their safety and well-being

Implement and enforce program rules and procedures to maintain a positive and safe environment

Address any behavioral issues or conflicts promptly and effectively

Maintain supervision of staff and provide assistance when needed

Conduct regular staff meetings, one-on-one meetings, performance evaluations and provide ongoing professional development opportunities

Foster a positive and collaborative team environment

Participant Engagement:

Develop and implement strategies to engage program participants and enhance their experience

Monitor participant attendance, behavior, and progress, and address any concerns as needed

Facilitate communication with parents and guardians regarding program activities and participant progress

Compliance and Reporting:

Ensure that program operations comply with grant requirements and organizational policies

Prepare and submit regular reports on program activities, outcomes, and compliance to the Associate Regional Programming Director

Maintain accurate attendance records and submit to the Childcare Administrator as required

Maintain accurate records of program activities, expenditures, and participant data

Curriculum and Activity Planning:

Ensure proper implementation of curriculum and program activities

Ensure that curriculum materials and resources are available and used effectively

Evaluate the effectiveness of program activities and make recommendations for improvements

Budget and Resource Management:

Coordinate the procurement and distribution of program supplies and resources

Monitor and report on resource usage to ensure cost-effective program operations

Community and Stakeholder Relations:

Build and maintain positive relationships with community partners, stakeholders, and local organizations

Represent the program at community events and meetings to promote program visibility and engagement

Address any community or stakeholder concerns related to the program

Provide leadership and support to the site directors and site personnel in regards to the annual fundraising campaign; responsible for percentage of annual campaign support annually

Be a positive spokesperson, advocate, supporter, and promoter of all YMCA programs at all times Qualifications

Education and Experience:

Associate's degree in Education, Youth Development, Early Childhood Education, or a related field; Bachelor's degree preferred; EDU 119 and BSAC required

Minimum of 2 years of experience in program coordination or management, preferably in a youth development or educational setting

Experience with grant-funded programs and compliance is highly preferred

Knowledge:

Understanding of youth development principles and best practices

Knowledge of grant requirements

Familiarity with curriculum development and program planning

Skills:

Strong organizational and time-management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software

Ability to manage multiple tasks and priorities effectively

Abilities:

Ability to lead and support a team of program staff

Ability to develop and implement program activities and curriculum

Strong problem-solving skills and ability to address challenges proactively

Ability to work independently and as part of a team

Personal Attributes:

High level of integrity and professionalism

Commitment to the mission and goals of the organization

Enthusiasm for working with children and families

Proactive and solution-oriented approach Benefits

Employee Assistance Program

Retirement Contribution

Posted Salary Range

USD $15.00 - USD $17.00 /Hr.