Executive Assistant

Family Office located in NYC is seeking an Executive Assistant.

Responsibilities include, but are not limited to the following:

Maintain calendars and schedule appointments as requested

Book travel arrangements (air, hotel, car, meals) and prepare detailed itineraries

Prepare monthly expense reports

Coordinate quarterly Board meetings

Maintain contact database

Interface regularly with family members and assist with scheduling family affairs

Other administrative tasks as requested

Candidate Requirements:

8+ years experience in Executive Administration within financial services

Advanced Excel, Power Point & Word Skills

Experience booking and coordinating travel plans for several people

Strong written and oral communications skills

Experience maintaining databases

Personal Attributes:

Uncompromising personal integrity

Ability to multitask & anticipate needs while simultaneously maintaining the presence to interact effectively with business partners and other co-workers

Ability to work independently with minimal direction

Tenacity in meeting deadlines and dedication to perfection with a strong work ethic and good self-management discipline

Strong problem-solving skills

Willingness to do whatever is necessary to get the job done – no job too small

Desire to be part of our team in fast-paced, entrepreneurial, and collegial environment

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