Administrative Assistant - Manufacturing

The Company:

IGE Performance Chemicals (IGE) is a chemical manufacturing and processing company located in Mountain Top, Pennsylvania. IGE has a chemical product R&D development team, which develops manufacturing processes in a lab for different specialty chemical products, starting with a pilot-scale manufacturing process and finishing with a medium-large scale production setup. Additionally, IGE has a production team consisting of 15 people, which performs synthesis and physical processing (grinding, blending, sieving, etc.) of specialty chemicals.

The Position:

IGE is seeking a detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for overseeing the daily operations of our office ensuring efficiency and professionalism in all tasks. The Assistant will work full-time in the front office of IGE’s manufacturing facility in Mountain Top, Pennsylvania. The Assistant will provide support to the Plant Manager in corresponding with customers, vendors and IGE’s headquarters located in Long Island, NY.

Responsibilities:

Regularly communicate with customers and vendor to provide updates on production orders and gather proposals for facility services.

Regularly communicate and coordinate with IGE’s headquarters facility in NY with order scheduling and setting job priorities.

Provide logistical support to the shipping and receiving team.

Manage office operations and procedures to ensure organizational effectiveness.

Data entry of production paperwork.

Write and edit documents and reports as requested.

Provide daily support to Plant Manager.

Maintain office and inventory records of raw materials and regularly perform inventory counts.

Maintain and organize electronic files.

Provide ad hoc support around the office as needed.

Qualifications:

Bachelors or Associates degree is required;

Minimum 3-5 years experience in an administrative role is required. Experience at a manufacturing firm is preferred.

Prior experience in communicating customers and vendors is required.

Prior experience in organizing shipping and receiving is preferred.

Excellent verbal and written communication, including the ability to effectively communicate with vendors.

Strong organizational skills with the ability to prioritize tasks.

Proficient with Microsoft Office and Google Suite.