Executive Assistant

Executive Assistant

Burlingame, CA 94010 – Onsite

Shift: Day 5x8-Hour (08:00 - 17:00)

Chance for EXT

Note: MUST be legally authorized to work in the United States.

SUMMARY:

We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership. This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. The ideal candidate is organized, resourceful, and capable of handling a variety of confidential and time-sensitive tasks

KEY RESPONSIBILITIES:

Deliver specialized administrative support to executive leadership including calendar management, meeting logistics, and communications

Coordinate complex scheduling needs, travel arrangements, and events logistics

Screen calls, emails, and incoming requests; prioritize and handle inquiries with professionalism

Draft, edit, and format documents including memos, reports, presentations, and internal communications

Attend meetings, take detailed notes, and track follow-up items to ensure timely completion

Develop and maintain databases, records, and filing systems

Act as department timekeeper and support payroll/timekeeping system entries when needed

Ensure smooth communication and coordination within and between departments

Handle sensitive information with a high degree of confidentiality and discretion

QUALIFICATIONS:

Required Qualifications:

Minimum of 5 years of recent experience supporting executive-level leadership

Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.)

Proven ability to manage multiple competing priorities in a fast-paced environment

Strong written and verbal communication skills

High level of professionalism and discretion when handling confidential information

Strong organizational, problem-solving, and decision-making skills

Experience with administrative tools, scheduling software, and timekeeping platforms

Preferred Qualifications:

Previous experience in a large corporate or healthcare environment

Familiarity with Workday or similar enterprise resource systems

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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