Front Desk Receptionist

A global financial firm is seeking a professional, polished, and proactive temporary Receptionist to serve as the front-facing representative of its New York City headquarters. This full-time, on-site role is part of the Corporate Services – Facilities function and plays a key role in promoting a seamless, client-centric workplace experience. The ideal candidate has experience in front office reception and facilities coordination, with strong interpersonal skills and the ability to thrive in a fast-paced, highly visible role.

Key Responsibilities

Serve as the first point of contact for all guests, employees, and clients; greet and direct visitors professionally

Cover the front desk from 8:00 AM to 5:00 PM with a 1-hour lunch break

Manage incoming calls via the switchboard and provide wayfinding and hybrid workspace support

Maintain reception and adjacent meeting rooms to ensure consistent readiness and cleanliness

Support office events, including occasional after-hours coordination (2–6 times per month)

Assist with facilities-related tasks including visitor registration, internal signage, office supply ordering, and vendor coordination

Manage meeting room scheduling and daily operations using internal facilities platforms

Liaise with building management and register guests for security clearance and access

Participate as an active member of the Life Safety Team, including emergency response and drill leadership

Assist with office deliveries, messengers, and courier coordination

Provide general administrative support (expense reports, travel booking, ad hoc projects)

Serve as owner and administrator for visitor management and desk reservation systems

Qualifications

2+ years of front office or receptionist experience in a corporate setting; experience with facilities support strongly preferred

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Strong verbal and written communication skills with a polished, professional demeanor

Excellent multitasking and organizational skills

Client-centric, proactive mindset with the ability to troubleshoot and manage priorities

High level of discretion, dependability, and collaboration across teams

Experience with AV equipment and facilities management systems a plus

Minimum of an Associate’s Degree