Executive Administrative Assistant

Our design firm client is seeking a part-time executive administrative assistant to fill in during a maternity leave absence. The executive assistant will support the design director and CEO to support a range of administrative tasks.

This is a part-time opportunity (20-25 hours per week). This is a month-long contract with the potential to extend. Candidates must be able to go into the D.C. office occasionally.

Responsibilities

Reach out to clients, vendors, and other external parties on behalf of the executives

Monitor and manage both personal and professional email inboxes, flagging high-priority messages and ensuring timely responses

Schedule and manage personal and business appointments

Input and organize information on prospective clients for easy reference and follow-up

Assist with family-related needs, including school calendaring, birthday party planning, and online/personal shopping

Plan and book all aspects of travel, including flights, accommodations, restaurant reservations, and ground transportation

Purchase, package, and send gifts to clients, vendors, and collaborators

Vet photographers, coordinate photoshoots, and assemble portfolios and visual materials

Oversee general office upkeep, such as watering plants, managing food and supply subscriptions, and ensuring a welcoming workspace

Requirements

Proficient in using Calendly, Slack, and G-Suite

A few years of experience in a similar role