Accounting & Payroll Specialist

Job Description

Job Summary:

We are seeking a highly skilled and detail-oriented Payroll and Accounting Specialist to manage various payroll, accounting, and financial operations. This role involves ensuring accurate processing of payroll, maintaining financial records, and supporting reporting and data integrity initiatives. The ideal candidate will possess a strong understanding of payroll functions, accounting principles, and a commitment to confidentiality and accuracy in work processes.

Key Responsibilities:

Payroll Administration

Thoroughly review payroll processes at multiple steps to ensure accuracy.

Provide backup support for payroll processing and review schedules to verify correct pay rates.

Handle tax deductions, wage garnishments, levies, and retirement/insurance deductions.

Prepare payroll reporting and manage reimbursements for employees.

Collaborate with Human Resources, retirement administrators, and benefits advisors to process employee accounts accurately.

Accounts Payable

Review bills, prepare checks for payment, and manage the general ledger to record expenses.

Coordinate confidentially with billing vendors and collection agencies for processing refunds.

Accounts Receivable and Invoicing

Prepare and issue monthly invoices.

Maintain contact with customers regarding collections and generate related reports.

Communicate with professionals for invoicing, tracking management hours, and ensuring billable time is recorded.

Manage the general ledger for income documentation.

Financial Transactions and Recordkeeping

Collect and properly code credit card receipts.

Record monthly bank transactions and prepare journal entries for payroll, benefits, retirement, credit cards, and other financial elements.

Qualifications:

1-3 years of comprehensive understanding of payroll functions and accounting principles.

Bachelors or Associates Degree in Accounting, Business, Finance, or similar.

Solid MS Excel experience including pivot tables/vlookups.

Proficiency in analyzing and managing financial data, with strong attention to accuracy and detail.

Excellent organizational, communication, and time management skills.

Ability to handle sensitive information with confidentiality and professionalism.

This position requires training onsite for 6 months, and after proven proficiency in the role, 1-2 days of hybrid flexibility will be offered. Hybrid flexibility is dependent on business needs, and candidates must be fully onsite if needed. Free, secure parking is offered for this role!

Beginning pay for this position is $27-31.25/hr, depending on qualifications. Discretionary bonus potential is also offered, depending on company performance. Full, competitive benefits are also offered including health, dental, vision, and 401k with match.

If you are interested in this exciting opportunity, please apply directly with an up to date resume for consideration!• Strong knowledge of payroll processing, including tax deductions, garnishments, and benefits-related calculations.

• Proficiency in using accounting software such as QuickBooks, SAP, and UKG Pro.

• Experience with accounts payable, accounts receivable, and general ledger management.

• Skilled in preparing journal entries, reconciling credit card receipts, and managing financial transactions.

• Advanced proficiency in Microsoft Excel and familiarity with high-volume data entry processes.

• Ability to maintain confidentiality when handling sensitive financial and employee information.

• Excellent communication skills to collaborate with internal teams and external partners.

• Strong attention to detail and organizational skills to manage multiple tasks effectively.

Full-time

Hybrid remote