Hybrid Payroll and Benefits Administrator (Manufacturing)

Payroll and Benefits Administrator - Empower People and Processes in a High-Impact Hybrid Role

This Jobot Job is hosted by: Emily Klopfenstein

Salary: $70,000 - $90,000 per year

A bit about us:

Ready to play a pivotal role in payroll and benefits for a dynamic, fast-paced organization? Step into a position where precision meets purpose.

This organization is a global leader in air and liquid filtration, driven by a commitment to innovation, environmental stewardship, and industrial efficiency. Backed by a multinational technology group, it serves a diverse customer base with advanced solutions while fostering a culture that values integrity, collaboration, and continuous improvement. Employees are supported and empowered to thrive personally and professionally in a mission-focused environment.

Why join us?

Hybrid work model offering flexibility and balance

Work with industry-leading systems like Workday and ADP in a modern HR tech environment

Be the bridge between HR, finance, and operations, providing meaningful impact daily

Competitive benefits package, including comprehensive health insurance and 401K match

Paid holidays and vacation time to recharge and refresh

Access to training and development programs for continuous career growth

Be part of a collaborative, supportive team that values your expertise and innovation

Opportunity to work in a global organization with local impact

Job Details

Responsibilities

Supports and processes two bi-weekly payrolls (hourly and salaried) for a workforce of 500+ employees, ensuring accurate and timely payments in compliance with federal, state, and local regulations.

Supports end-to-end payroll functions, including timekeeping review, earnings and deductions, garnishments, tax withholdings, and direct deposits using Workday and ADP platforms.

Assists with onboarding payroll activities, including processing all new hire documentation such as Form W-4, I-9, and direct deposit forms, and coordinating background screenings.

Conducts new hire orientations, presenting company policies, procedures, and benefit information while collecting required tax, personal, and payroll data for system entry.

Processes offboarding and termination paperwork, including final pay calculations, benefit termination, COBRA documentation, and coordination of company property return.

Maintains and updates employee records such as direct deposit details, address changes, and tax withholding updates, ensuring timely and accurate input into the system.

Tracks and monitors hourly employees' leaves of absence, maintaining proper documentation and ensuring compliance with company policy, FMLA, and ADA requirements.

Provides support in benefits administration, including open enrollment processing, benefit plan changes, and communication between employees and benefit vendors.

Reviews job applications for completeness, enters applicant data into HR systems, and maintains accurate applicant tracking records.

Maintains electronic personnel files in a secure and organized manner, in compliance with document retention and audit requirements.

Provides guidance and support to new supervisors on timekeeping systems, timecard approvals, leave request workflows, and other payroll-related processes.

Collaborates with HR, Finance, and department leaders to resolve payroll issues and respond to employee inquiries regarding compensation and benefits.

Assists with payroll and benefits audits and reporting, including preparation of internal documentation and year-end reporting in compliance with regulatory standards.

Qualifications

Education and Experience:

Bachelor's degree in human resources, Accounting, Business Administration, or a related field preferred.

3-5+ years of experience in payroll and benefits administration.

Hands-on experience with Workday and ADP (Workforce Now, ADP Enterprise, or similar platforms) required.

Proficient in payroll processing systems and benefits platforms.

Strong knowledge of federal, state, and local payroll tax laws and regulations.

Excellent attention to detail with a high degree of accuracy.

Strong organizational and time management skills, with the ability to manage multiple deadlines.

Confidentiality and integrity in handling sensitive employee and payroll information.

Effective communication skills, both verbal and written.

Preferred Qualifications:

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Experience supporting payroll and benefits for multi-state and/or international employees.

Knowledge of ACA, COBRA, FMLA, and other employment laws and compliance requirements.

Experience with HRIS integration and data management using Workday.

Demonstrated proficiency in Microsoft Excel (pivot tables, v-lookups) and other Microsoft Office applications.

Familiarity with benefits administration tools, open enrollment processes, and vendor management.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Permanent