Part-Time Administrative Assistant

Job Description

Description:

Job Summary:

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. This is a part-time position onsite at one of our communities. 20-25 hours a week.

Responsibilities:

- Communication:

Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary.

Maintain detailed call logs

Monitor and respond to emails

Greet and assist guests in the management office, ensuring a positive experience.

Work Orders and Records:

Prepare and dispatch work orders based on service requests and maintain the computerized work order system.

Type and manage violation letters, organize unit owner files, and handle correspondence.

Maintain records for the gate entry system, serving as the system administrator.

Inspect property & amenities for deficiencies

- Vendor Coordination:

Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM.

This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes.

Requirements:

Qualifications:

Previous experience in administrative roles or property management is preferred.

Proficient in MS Office Suite and comfortable working with computerized systems.

Ability to work independently.

Excellent organizational and multitasking abilities.

Strong communication skills, both written and verbal.

Ability to maintain confidentiality and handle sensitive information.

Education and Experience:

High School/GED or equivalent

1 year in property management experience or office administration experience (preferred)

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Job requires walking up and down stairs and property daily

The CAM Team is an equal opportunity employer. We are committed to providing a workplace that is free from discrimination and promotes diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of all our employees, fostering an environment where everyone feels valued, respected, and empowered. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations.

Part-time