Administrative & HR Generalist

Job Description

Job Overview

We’re a growing small business looking for a reliable, adaptable, and people-savvy individual who can wear many hats—with a particular focus on Human Resources and administrative support. In this trusted, hands-on role, you will work directly with the leadership and team members across functions to ensure smooth administrative and HR operations

If you're the kind of person who enjoys variety in your day, takes the initiative, and knows how to keep things moving behind the scenes, we’d love to meet you

This is a part-time, non-exempt, on-site position with a flexible schedule (20–25 hours per week) within standard office hours (8:00 AM – 5:00 PM). The ideal candidate is a detail-oriented self-starter with integrity, initiative, and a willingness to take on a variety of tasks.

Reports To:

Corporate Secretary/Finance Admin

Location & Schedule

· Oceanside, California (On-site only)

· Part-Time: 20–25 hours/week

· Flexible hours between 8:00 AM – 5:00 PM (Preferably 9:00 AM – 2:00PM Monday to Friday)

Compensation

· Based on skills and experience

What You’ll Be Doing:

· Manage day-to-day administrative and HR operations

· Coordinate recruitment, interviews, onboarding, employee records, facilitate new and required employee training and HR documentation.

· Review and audit Form I-9s and process via E-Verify

· Ensure completion and accuracy of new hire documentation

· Communicate with hiring managers and employees to obtain required documents

· Maintain personnel files and assist with general HR tasks

· Support payroll tracking, benefits coordination, and employee queries

· Handle mail, scanning, and document filing (invoices, licenses, etc.)

· Manage calendars, meeting schedules, travel arrangements, and occasional personal tasks.

· Liaise with vendors, service providers, and contractors as needed, coordinate facility-related needs, resolve account related issues

· Serve as the go-to person for general office operations and staff needs.

· Help organize meetings and keep action items on track

· Support leadership with day-to-day coordination and task management

· Replenish and manage office supplies and snack inventory within budget.

· Coordinate with facility management for premises-related needs.

· Greet visitors, manage front desk calls, and arrange courier services

· Provide support for AP/AR and special projects as needed

What You Bring

· 2–4 years of experience in HR/administrative roles

· Strong understanding of California labor laws and HR best practices

· High level of discretion, reliability, and professional judgment

· Strong organizational skills and attention to detail

· Excellent written and verbal communication

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Experience reviewing employment eligibility (Form I-9)

· Prior experience in the pharmaceutical/nutraceutical industry a plus

· Ability to lift up to 25 lbs

· Strong numerical and follow-through skills

· Self-motivated and adaptable to a small business setting

Nice to Have:

· Experience in a small business or startup environment

· Exposure to labor law basics or compliance processes

· Ability to adapt quickly, prioritize tasks, and take initiative.

· Ability to jump in wherever needed—from drafting a job post to chasing invoices

Who You Are:

· Comfortable working directly with business owners and small teams

· Great at multitasking, organizing, and following up

· Friendly, trustworthy, and discreet—you handle sensitive info with care

· Confident with tools like Excel, Google Workspace, and basic HR software

Why Work With Us?

· You’ll be part of a tight-knit, hands-on team

· Flexible work culture where initiative is appreciated

· Real impact—your work helps the business run smoothly every day

· Sick leave and paid U.S. holidays

· Supportive, collaborative work environment

To Apply:

Send your experience summary to with a short note about why this role interests you.

Start Date: Immediate

Part-time