Orderbook & Data Management Clerk

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION: Orderbook and Data Management Clerk

DEPARTMENT: Clerk

DIVISION: Orderbook

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

HOURLY RATE: $25.8677 per hour

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless those accommodations would present an undue hardship.

Incumbent serves as Orderbook and Data Management Clerk for the Clerk, responsible for maintaining and processing court documents, orders, and judgments according to state guidelines.

DUTIES:

Maintains court filings and case histories on computer according to state guidelines. Maintains orders in the Records of Judgments and Order as prescribed by Office of Judicial Administration.

Reviews incoming court pleadings and orders, and forwards to appropriate individuals, such as judge, litigants and/or counsel of record. Distributes notices of court rulings and new hearing dates to appropriate individuals.

Manages electronic court filings by selecting codes that ensure proper work flow in a completely paperless computer system.

Provides information and assistance as requested by telephone and in office to public, attorneys, and Judge/Court staff such as policies and procedures.

Performs a variety of clerical duties as needed or as assigned.

Performs duties of other department personnel in their absence as assigned.

Periodically provides clerical assistance for elections as assigned.

Assists with annual inventory of open/closed files as assigned.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED. Ability to successfully complete computer software training within time specified by department.

Working knowledge of standard office policies and practices, and relevant state guidelines, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, fax machine, telephone, copier, and calculator.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone and with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

II. RESPONSIBILITY:

Incumbent performs a variety of standard, recurring duties according to department policies and procedures and state guidelines. Incumbent receives indirect or occasional supervision, with priorities determined primarily by service needs of the public. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through notification from other departments, agencies or the public. Undetected errors may result in loss of time for correction, work delays and/or inconvenience to other agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, and the public for the purpose of exchanging and explaining information.

Incumbent reports directly to Orderbook Office Administrator.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment, which may involve sitting for long periods, sitting and walking at will, crouching/kneeling, reaching, bending, keyboarding, speaking clearly, hearing sounds/communication, handling/grasping/fingering objects, close and far vision, and lifting/carrying objects weighing up to 25 pounds.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Orderbook and Data Management Clerk for the Clerk describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.