Payroll Specialist

Position Type:

Secretarial/Clerical/Administrative Assistant: Payroll

Date Posted:

5/15/2025

Location:

RSU #57 District

REGIONAL SCHOOL UNIT NO. 57

Office of the Superintendent

Waterboro, Maine 04087

Payroll Specialist - RSU #57

Regional School Unit #57 is searching for a highly motivated full time payroll specialist to join our business office team. The successful candidate should be detail oriented, be able to multi-task and have excellent communication and math skills. The position is a salaried year round position.

RSU #57 is a public school district located in southern Maine and educates students from the towns of Alfred, Limerick, Lyman, Newfield, Shapleigh and Waterboro. The school district has approximately 3,000 students and approximately 600 staff members.

ESSENTIAL JOB DUTIES

The Payroll Specialist will perform the tasks of processing payroll, manage employee records, and ensure prompt payment of payroll vendor invoices. The essential job duties of the payroll specialist are as follows:

Perform daily payroll procedures, including review and entry of time and attendance forms and timely filing of all paperwork

Ensure that all payroll transactions are processed accurately and timely

Preparation, reconciliation and timely filing of all payroll reports (bi-weekly, monthly, quarterly and annually)

Work closely with human resources to update employee records for new employees, retirements, separations from service, benefit elections, pay rate changes, general ledger allocations, and changes in employee information.

Communication with employees in a respectful, professional and timely manner.

Assist with audit preparation as needed.

Process workers compensation claims through the district's insurance carrier.

Prepare payment for vendor benefits and withholding taxes.

Perform and review the input of electronic time records to ensure proper payroll for hourly employees.

Assists employees and supervisors with periodic training to ensure proper payroll compliance.

Update and maintain databases to reflect personnel updates and changes.

Research payroll discrepancies and process necessary corrections.

Other duties as assigned by the Director of Finance & Operations KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of payroll best practices.

Strong knowledge of federal and state payroll regulations.

Strong computer skills including Excel and Word.

Experience with Frontline and Tyler Technologies Profund software is preferred but not required.

Ability to deal with sensitive and confidential information.

Strong interpersonal communication skills.

Ability to understand and apply current payroll laws and payroll procedures

Extensive attention to detail and strong math skills EDUCATION, TRAINING, AND EXPERIENCE

Bachelors degree in Business or Accounting preferred but not required

5+ years payroll processing experience desired but not required

Combinations of applicable education, training, and experience, which provide the knowledge, skills, and abilities necessary to perform effectively in the position.

PHYSICAL DEMANDS

Light physical effort may be required.

EQUAL OPPORTUNITY EMPLOYER

RSU 57 Massabesic School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.