Administrative Assistant

Job Description

Pay

Commensurate with experience

Full job description

The administrative assistant will provide clerical support to the President, Project Managers, Controller, and other staff. They will play a crucial role in maintaining efficient office operations.

Minimum Position Requirements:

· Effective communication skills (both written and verbal)

· Advanced knowledge and proficiency in Microsoft Word, Excel, and Outlook

· Familiarity with financial systems and data entry

· Resourcefulness, initiative, and skill to function in a fast-paced environment

· Attention to detail in goal/task accomplishment with minimal supervision

· Professionalism and the ability to interact effectively with others

· Ability to meet planned and unscheduled deadlines in a timely manner

· Physical requirements include lifting, bending, and working while seated

Essential Duties and Responsibilities (including, but not limited to):

· Provide direct support to the President, Project Management team, Controller, etc.

· Manage and prepare schedules, coordinate travel, and handle all facets of administrative duties required to support leadership and the team.

· Draft, review, and send communications, prioritize emails, answer and respond to phone calls, communicate messages and information.

· Manage office supplies, maintain records, and ensure smooth day-to-day operations.

· Monitor files and track metrics including (but not limited to) cost studies, load counts, fuel usage, permits, and licenses.

· Aid in Accounts Payable duties including (but not limited to) invoice entry, sending/receiving lien waivers, and filing packing slips with the corresponding invoice.

· Take notes, prepare meeting minutes and summaries, as well as maintain confidential and sensitive information.

· Other duties as assigned.

Education:

High school diploma

Experience:

5 years professional work experience in an office setting

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 40 per week M-F 7:30am-4:00pm

Benefits:

401(k)

Health insurance

Paid time off

Schedule:

8 hour shift

Ability to Relocate:

Assonet, MA 02702: Relocate before starting work (Required)

Work Location: In person

Company Description

We are a privately owned road, highway and site development contractor that has been operating out of Southeastern Massachusetts since 1956.

Full-time