Executive Assistant

At NAES, you'll find engaging and challenging career opportunities in the power generation, renewable energy and industrial construction industry. At every level of the company, we share a common goal: To instill confidence in our clients through our steadfast commitment to safety, integrity and quality of work. We are committed to supporting a culture with unique perspectives. We value individual differences in each other in an effort to create a brighter future in the power generation industry.

We operate more than 190 power plants throughout the United States, Canada, Mexico and the UK that span all technologies and provide over 49 GW of capacity. With the strength of 4000 people, our growing family of companies now addresses the entire life cycle of power generation and other industrial plants.

As the largest independent operator of power facilities in the industry, we've come to be viewed as an employer of choice. We strive to attract and retain employees by offering competitive compensation, a comprehensive benefits package (including retirement) and promotional opportunities.

Position Summary

NAES Corporation is seeking a dynamic Executive Assistant for our office in Woodlands (Houston area), TX. The Executive Assistant will provide administrative support to several members of the Executive Leadership Team. The individual in this role must be detail oriented, possess strong communication skills, have a professional demeanor, and be results oriented, committed to providing exceptional customer service.

The Executive Assistant will be responsible for a wide range of support-related tasks and should be able to work independently with no supervision. The successful candidate will be an analytical thinker and highly resourceful team-player comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficiently.

Essential Duties and Responsibilities

Includes the following. Other duties may be assigned as needed.

Executive Assistant

Provide executive administrative support including travel planning, meeting planning, answering calls, preparing/managing correspondence, managing project files/documents and ordering office supplies for Team (and other senior executives as needed)

Assist with Outlook calendar and meeting

Compile & distribute executive reporting packages for organization

Generate and distribute various daily, weekly, monthly reports to Corporate

Prepare Concur expense reports

Assist with preparing/editing PowerPoint slides for management presentations

Actively drive special projects as assigned

Collaborate with other executive admin assistants and provide back-up and assistance as needed

Perform other administrative and accounting duties as assigned

Manage day-to-day operations, including scheduling, supplies procurement, and vendor management

Maintain office policies, procedures, and systems to ensure efficiency and compliance

Serve as the primary point of contact for building management and service providers

Oversee maintenance and repair of office equipment, furniture, and facilities

Ensure the office environment is clean, safe, and well-organized

Handle incoming and outgoing mail, deliveries, and courier services

This role will serve as the trusted Executive Assistant for a wide range of administrative support and must be a model of professionalism as they will be viewed as an extension of the executive team. The successful candidate will be self-motivated and proactive in their approach to the role. They must consistently handle sensitive and confidential information with discretion.

COMPENSATION

The initial compensation will range from $102,000 - $117,000.

Qualifications

High School graduate or equivalent required; Bachelor's or Associates degree strongly preferred

Minimum of 2 - 5 years' experience supporting executives in an administrative role

Job Requirements

Ability to work independently and manage multiple deadlines with changing priorities

Excellent MS Office application skills required (Excel, Word, PowerPoint, Outlook, Concur)

Ability to maintain confidentiality is essential

Demonstrated strong verbal and written communication skills

Excellent organizational skills and detail oriented

Possess a professional demeanor and ability to professionally interact with all levels of management and representatives of the company as well as dealers and customers

Ability to manage time effectively while working under tight deadlines

Must have attention to detail and the ability to problem solve

Become a "go-to" expert on most company systems and software

Ability to solve practical problems, clearly communicate tasks and needs, and train other personnel

Ability to analyze and interpret data to make sound professional judgments and recommendations

Excellent verbal and written communication and analytical/quantitative skills

Travel as required to attend meetings, training, or conferences.

Ability to do sitting, walking, reaching, climbing, and stooping and lifting (up to 25 pounds).

Physical Requirements and Working Conditions This role requires sit at a desk, using a computer workstation, to stand, walk, use hands and fingers, handle, or feel objects, tools or controls; reach with hands and arms, climb stairs; balance, stoop, kneel, crouch or crawl, talk and hear. Working Conditions - Work regular.

Fit for Duty

All employees will participate in the Fitness for Duty Program. This program includes a post-offer physical examination and drug screening and post-employment random drug screening. There are extensive smoking restrictions in and around the facility.

Performance

All employees have the responsibility to both the customer and their co-workers to do the job right the first time, and to ensure the customer's needs are being met.

NAES SAFE

Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times. Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property. Furthermore, employees must follow all NAES safety rules and procedures. Effectiveness in carrying out this responsibility is part of the evaluation of each employee's performance.

Working Conditions Normal working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Some travel may be required to meet client or project requirements. Work is performed on industrial sites when traveling. NAES Corporation offers a competitive salary, generous benefits, retirement package, and true work/life balance.

NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.