Academic Operations Manager, Immersion

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Salary Range:

$55,000.00 - $64,500.00 USD annually.

As part of Arizona State University's charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Academic Operations Manager will play a critical role in supporting academic compliance and operational excellence across all Arizona campus sites. This position is responsible for coordinating with the Grants team to ensure full compliance and effective implementation of academic entitlement and legislative grants (e.g., Title I, MOWR). The Academic Operations Manager will also serve as a key partner to the Director of Assessment and Accountability in the administration and support of all statewide testing and academic accountability measures. Additionally, this role will coordinate English Language Learner (ELL) compliance, including the full AZELLA testing cycle. This is a cross-functional role that supports the successful execution of academic initiatives, ensures compliance with state and federal regulations, and promotes effective site-level coordination and communication.

QUALIFICATIONS:

Bachelor's Degree in Education, required. Master's degree, preferred.

State of Arizona Teaching Certificate, required.

3 years of direct instructional experience, required.

1-2 years of experience managing educational programs, grants, or similar projects.

Experience with academic data systems such as Infinite Campus, Canvas, DIBELS, and/or Navvy.

Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered. DUTIES AND RESPONSIBILITIES:

Collaborate with the Grants team to ensure compliance with academic entitlement grants (e.g., Title I, CNA and IAP's) and legislative grants (e.g., MOWR)

Work with school sites to complete Comprehensive Needs Assessment (CNA) and Integrated Action Plans (IAP) annually and review regularly.

Work with school sites to complete MOWR submissions and ensure compliance.

Support school sites with implementation, documentation, and monitoring throughout the full grant lifecycle

Assist with grant reporting, data collection, and audit preparedness as needed

Support the Director of Assessment and Accountability in planning, organizing, and executing all statewide testing (e.g., AASA, ACT, AzSCI, ACT Aspire)

Provide site-level assistance to ensure successful and compliant test administration

Help track and monitor accountability metrics in coordination with the Assessment and Accountability team

Assist with the coordination of all AZELLA testing windows (Placement and Reassessment)

Ensure timely and accurate communication and compliance with all English Learner requirements as directed

Support training and support to site-based staff responsible for EL compliance and testing

Serve as a liaison between campus sites and academic support departments for program implementation and operational alignment

Assist with academic data analysis and reporting to inform instructional planning and decision-making

Participate in other academic or operational initiatives as assigned by network leadership KNOWLEDGE, SKILLS AND ABILITIES

Excellent written and verbal communication abilities

Proficiency with technology, computers, Microsoft Office Suite, and experience with Infinite Campus

Excellent organizational skills and the ability to work under time sensitive deadlines

Strong analytical and problem-solving skills

Demonstrates a strong work ethic and a sense of urgency

Ability to work under pressure and tight timetables

Ability to self-manage in a highly professional work environment, which requires interfacing with constituencies at the network and school levels

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:

Immersion Hybrid

TRAVEL:

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.