Proposal Administrator

Contract to Hire. Hybrid role in Dallas, TX. Oxford Solutions has an opening with a client for a Proposal Administrator.

This position plays a key role in supporting the Proposal Department by coordinating communications, ensuring document accuracy, and maintaining RFP systems and schedules.

Responsibilities

Serve as the administrative point of contact between the Proposal Department and all other departments

Maintain accurate login credentials and site links for all customer/agency purchasing and announcement portals

Track assigned RFPs, noting no-bids and monitoring for amendments

Review and distribute RFP amendments to the appropriate stakeholders

Manage and triage the shared RFP inbox; download and distribute documents as needed

Complete forms, fill out proposal documents, and review checklists for accuracy and compliance

Provide support for proposal submissions and documentation formatting Requirements:

5+ years of administrative experience in a fast-paced, professional environment

Prior experience working within a Proposal Department is required

Advanced proficiency in:

Microsoft Office Suite and Microsoft 365

Adobe Professional

Qvidian

SharePoint

Salesforce experience is a plus

Excellent organizational skills and strong attention to detail

Proposal Administrator - 25-00282