Service Administrative Assistant

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 15 locations and over 1,250 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type

Job Title: Service Administrative Assistant

Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, and accounting responsibilities. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

Responsible for accounts receivable, including tracking past due accounts.

Maintain all records in Falcon, including opening tickets, creating new sites, and printing off monthly work orders for all technicians.

Take incoming service calls and distribute to technicians.

Order material and equipment for technicians.

Responsible for billing for technicians.

Responsible for accruals for the Service Department.

Process payroll for technicians including obtaining employee time information, submitting time information to the Payroll department, and checking the edit listing before the check run.

Distribute service work to subcontractors.

Prepare quotes as needed.

Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.

Assist Service Manager with scheduling manpower for the technicians.

Attend bi-weekly service meetings and take notes.

Drop off bids and run errands as needed.

Pick up permits or drop off when needed for Service Department.

Process all billing for HNB through Work Oasis – Columbus office.

Maintain records of licensing and certifications for assigned personnel for the Service Department.

Assist in any issues or corrections needed by the Corporate Branch for the Service Department.

Handle customer requests for Service Department.

Send monthly CIP reports.

Update daily google calendar for technicians.

Submit and code Credit card receipts and statements for the Service Department.

Process subcontracts for the Service Department. Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED is required.

3+ years’ administrative experience is required.

Previous construction industry experience is a plus.

COMPUTER SKILLS

Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.