Controller

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Criminal Justice Institute (ICJI):

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. The institute develops long-range strategies for the effective administration of Indiana's criminal and juvenile justice systems and administers state and federal funds to carry out these strategies.

The Indiana Criminal Justice Institute is the designated State Administering Agency for the Federal Department of Justice, Office for Victims of Crime, Office of Violence Against Women, and Department of Health and Human Services grants within Indiana. These sources of funding are the largest sources of funding for local entities and agencies that provide direct services to victims of crime, including domestic violence and sexual assault.

Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum. ICJI works with local, state, and federal entities to evaluate programs associated with the prevention, detection & solution of crimes; law enforcement, and criminal/juvenile justice, to improve and coordinate all aspects of law enforcement and criminal/juvenile justice. The agency evaluates policies, programs, and legislation designed to address these issues. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research About the Indiana Criminal Justice Institute (ICJI)

Role Overview:

The Controller is involved in a variety of executive duties that require discretion in the interpretation, application, and execution of agency and department policies and programs. You will monitor the division's multi-million dollar budget by ensuring compliance with the spending plans, providing financial analysis and recommendations for new initiatives and policies, and ensuring expenditures are properly tracked and reflected in accounting records. All activities must comply with Federal and State regulations.

Salary Statement:

The salary for this position traditionally starts at $75,010.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential elements of the job duties:

Oversee the accounting management of federal and state accounts.

Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.

Review and analyze monthly financial statements for each division and account and advise the agency Director, Division Directors and Program Managers on the status of all assigned accounts.

Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.

Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.

Develop policies and procedures for general accounting and bookkeeping functions.

Ensure the agency’s financial management system reconciles with the Auditor's records monthly.

Certify the accuracy of the agency’s financial records and accounts.

Control the flow of appropriated funds for all accounts within the agency.

Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.

Monitor cash management procedures and ensure federal funds are drawn down as necessary and prepare or review corresponding reports of collection.

Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.

Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensure adequate supporting documentation is provided.

Reconcile complex discrepancies between accounts.

Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are obligated and de-obligated within specific time frames.

Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

Bachelor’s Degree in Business, Finance, Accounting, Economics, or related field.

Seven (7) years full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four (4) years of full-time experience in an administrative, supervisory, or management capacity.

Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting, and auditing.

Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.

Working knowledge of and ability to use automated accounting systems, spreadsheets, word processors and databases.

Ability to analyze and resolve complex accounting issues independently using various sources of information.

Ability to develop and analyze various types of financial data and budgets and make recommendations and prepare various specialized reports.

Ability to delegate work, set clear direction, and manage workflow.

Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at .